Administrative Assistant

Oliver Tolas Healthcare Packaging; Pennsylvania; On-site; USD 32,000 - 52,000; Full time

Job summary

Oliver Healthcare Packaging is seeking an Administrative Assistant for our New Britain facility. The role provides broad administrative support across procurement, HR support, shipping/receiving, expense tracking, and office organization.

Responsibilities include greeting visitors, managing mail, coordinating events and lunches, maintaining inventory and access badges, and serving as a liaison with vendors, clients, and building management.

Qualifications

• Highschool diploma or GED required or 1–3 years related experience and/or training, or equivalent combination of education and experience.

Responsibilities

• Greets and directs visitors (visitor log/paperwork)
• Ensures lobby and conference rooms are set up with supplies (coffee, water, etc.), and are clean and well organized each day
• Manages office communications—fielding organizational phone calls and emails, maintains local email distribution lists
• Processes incoming/outgoing internal/external mail, including FedEx and UPS
• Maintains inventory levels and ordering office supplies
• Provides administrative & operational support to the team as needed
• Provides as-needed support to management and employees
• Works with activities committee to plan events and initiatives
• Coordinates lunches as needed
• Assists with employee activities as needed
• Maintains a clean, well-organized work area at all times, and keeps shared office spaces organized
• Issuing, recovering ID badges and maintaining access permissions
• Representing office interests in relationships with external associates, vendors, consultants, and clients
• Interfacing with clients, vendors, building management, and employees on a regular basis
• Managing office budget
• Other duties as assigned

Education

Highschool diploma or GED

Job description

Administrative Assistant

We are searching for an experienced Administrative Assistant at our New Britain facility.

Primary Duties and Responsibilities

Provides support and administrative duties across a wide range of functional areas internal and external to the plant, including procurement, HR support, shipping/receiving, administrative assistance, expense tracking and office organizing and planning.

• Greets and directs visitors (visitor log/paperwork)
• Ensures lobby and conference rooms are set up with supplies (coffee, water, etc.), and are clean and well organized each day
• Managesoffice communications-fielding organizational phone calls and emails, maintainslocal email distribution lists
• Processes incoming/outgoinginternal/external mail, including FedEx and UPS
• Maintainsinventory levels and ordering office supplies
• Provides administrative & operational support to the team as needed
• Providesas-needed support to management and employees
• Works with activitiescommittee to plan events and initiatives
• Coordinates lunches as needed
• Assists with employee activities as needed
• Maintains a clean, well-organized work area at all times, and keeps shared office spaces organized
• Issuing,recovering ID badges and maintaining access permissions
• Representingoffice interests in relationships with external associates, vendors,consultants, and clients
• Interfacingwith clients, vendors, building management, and employees on a regular basis
• Managingoffice budget
• Other duties as assigned

Required Qualifications

Highschool diploma or general education degree (GED); or 1 to 3 years related experience and/or training; or equivalent combination of education and experience.