Administrative Assistant

Gun Busters of New England; Hampden (ME); On-site; USD 42,000 - 52,000; Full time

Job summary

Gun Busters of New England seeks an Administrative Assistant to support day-to-day operations and help keep services running smoothly. The role will provide essential administrative support, manage front-office tasks, scheduling, and documentation in Hampden, ME.

The ideal candidate is detail-oriented, organized, and able to handle multiple tasks while delivering reliable day-to-day support to internal teams.

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Professional communication skills.
• Ability to manage multiple tasks in a fast-paced office.
• Proficiency with common office productivity tools and basic office equipment.

Responsibilities

• Provide general administrative support and route inquiries.
• Maintain accurate records and files, ensuring documents are organized and retrievable.
• Assist with scheduling and coordination of appointments, meetings, and internal activities.
• Support routine office operations by processing paperwork and tracking task status.
• Collaborate with team members to ensure clear and efficient information flow.

Skills

Organizational skills

Attention to detail

Professional communication

Multitasking

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Gun Busters of New England is seeking an Administrative Assistant to support day-to-day operations and help keep services running smoothly.

Position Summary

The Administrative Assistant provides essential administrative and operational support to ensure efficient office workflows and responsive support for internal teams. This role is ideal for a detail-oriented professional who enjoys coordinating tasks, maintaining organized records, and delivering reliable day-to-day support.

In this position, you will manage front-office and administrative activities, assist with scheduling and documentation, and help maintain an organized, professional environment in Hampden, ME.

Key Responsibilities

• Provide general administrative support, including answering and routing inquiries and supporting office coordination

• Maintain accurate records and files, ensuring documents are organized, current, and easy to retrieve

• Assist with scheduling and coordination of appointments, meetings, and internal activities

• Support routine office operations by processing paperwork and helping track status of assigned tasks

• Collaborate with team members to ensure information is communicated clearly and efficiently

Required Qualifications

• High school diploma or equivalent, with foundational administrative or office experience

• Strong organizational skills and attention to detail in handling documents and information

• Professional communication skills, including the ability to interact respectfully with a variety of people

• Ability to manage multiple tasks and meet deadlines in a fast-paced office environment

• Proficiency with common office productivity tools and basic office equipment

Preferred Qualifications

• Experience in an administrative role supporting operational teams or customer-facing functions

• Familiarity with scheduling, recordkeeping, and document management practices

• Demonstrated initiative and comfort working independently with minimal supervision

• Prior experience in a small organization or environment with varied administrative needs