Administrative Assistant

Oliver Healthcare Packaging; Doylestown (Bucks County); On-site; USD 36,000 - 48,000; Full time

Job summary

Oliver Healthcare Packaging in New Britain is seeking an experienced Administrative Assistant to provide a broad range of clerical and organizational support across the plant.

You will greet visitors, manage communications, coordinate meetings, handle mail and supplies, assist with HR and procurement tasks, and help keep the office and events running smoothly. The role emphasizes reliability, attention to detail, and teamwork in a fast-paced manufacturing environment.

Qualifications

• High school diploma or GED; or 1–3 years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Greet and direct visitors (visitor log/paperwork)
• Set up lobby and conference rooms with supplies and keep them organized
• Manage internal/external communications via phone and email; maintain distribution lists
• Process incoming/outgoing mail and shipments (FedEx/UPS)
• Maintain inventory of office supplies
• Provide administrative and operational support to the team
• Support management and employees as needed
• Plan events with the activities committee and coordinate lunches
• Assist with employee activities as needed
• Maintain a clean, organized work area and shared spaces
• Issue and recover ID badges and manage access permissions
• Interface with clients, vendors, building management, and employees
• Manage office budget
• Other duties as assigned

Skills

Administrative support

Office organization

Communication

Education

High school diploma or GED

Job description

Administrative Assistant

We are searching for an experienced Administrative Assistant at our New Britain facility.

Primary Duties and Responsibilities

Provides support and administrative duties across a wide range of functional areas internal and external to the plant, including procurement, HR support, shipping/receiving, administrative assistance, expense tracking and office organizing and planning.

• Greets and directs visitors (visitor log/paperwork)
• Ensures lobby and conference rooms are set up with supplies (coffee, water, etc.), and are clean and well organized each day
• Managesoffice communications-fielding organizational phone calls and emails, maintainslocal email distribution lists
• Processes incoming/outgoinginternal/external mail, including FedEx and UPS
• Maintainsinventory levels and ordering office supplies
• Provides administrative & operational support to the team as needed
• Providesas-needed support to management and employees
• Works with activitiescommittee to plan events and initiatives
• Coordinates lunches as needed
• Assists with employee activities as needed
• Maintains a clean, well-organized work area at all times, and keeps shared office spaces organized
• Issuing,recovering ID badges and maintaining access permissions
• Representingoffice interests in relationships with external associates, vendors,consultants, and clients
• Interfacingwith clients, vendors, building management, and employees on a regular basis
• Managingoffice budget
• Other duties as assigned

Required Qualifications

Highschool diploma or general education degree (GED); or 1 to 3 years related experience and/or training; or equivalent combination of education and experience.