Office Administrator

Confidentiel; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Confidentiel in Tampa, FL seeks an experienced Office Administration Coordinator to support day-to-day operations at a busy law firm. You will manage the front desk, coordinate meetings and video conferences, and assist attorneys and staff to ensure a professional client experience.

The role requires at least 3 years in administrative/office coordination within a law firm, and mandatory law-firm background. Proficiency with Word, Excel, Outlook, and Teams is essential.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of administrative or office coordination experience within a law firm.
• Law firm experience is mandatory; candidates without a law firm background will not be considered.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.

Responsibilities

• Greet visitors and manage incoming calls professionally.
• Coordinate conference rooms, meetings, and video conferences.
• Assist with office events, client functions, and attorney visits.
• Manage deliveries, mail, and office security procedures.
• Coordinate facilities requests, vendors, and building services.
• Provide administrative support to attorneys, legal staff, and office leadership.
• Process expense reports, office documentation, and general administrative tasks.

Skills

Organizational skills

Communication

Customer service

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

We are seeking an experienced Office Administration Coordinatorto support the day-to-day operations of a busy law firm. The ideal candidate will manage front desk operations, coordinate meetings and office activities, support attorneys and staff, and ensure a professional experience for clients and visitors.

Key Responsibilities

• Greet visitors and manage incoming calls professionally.
• Coordinate conference rooms, meetings, and video conferences.
• Assist with office events, client functions, and attorney visits.
• Manage deliveries, mail, and office security procedures.
• Coordinate facilities requests, vendors, and building services.
• Provide administrative support to attorneys, legal staff, and office leadership.
• Process expense reports, office documentation, and general administrative tasks.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of administrative or office coordination experience within a law firm.
• Law firm experience is mandatory. Candidates without a law firm background will not be considered.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Strong organizational, communication, and customer service skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred

• Experience supporting attorneys or legal professionals.
• Experience with conference room scheduling, legal events