Administrative Assistant

Ppswork; Parma Heights (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ppswork in Parma Heights, OH is seeking an Administrative Assistant to join our HR team in a fast-paced, high-volume environment with growth potential.

You will support HR inquiries, maintain employee records, coordinate recruitment, manage calendars, and prepare reports with a service-oriented approach. The role requires strong English, MS Office skills, multitasking, and adaptability for changing priorities.

Qualifications

• Minimum HS Diploma or equivalent.
• Excellent written and verbal English communication.
• Strong organizational skills and attention to detail.
• Experience with HR data entry preferred.

Responsibilities

• Support HR inquiries from internal and external contacts.
• Maintain digital and employee records.
• Serve as point of contact with benefit vendors and admins.
• Assist recruitment: sourcing, references, and contracts.
• Manage calendars for HR leadership.
• Prepare and submit HR activity reports.
• Coordinate meetings, interviews, and HR events.

Skills

MS Office

Data Entry

Communication

Customer Focus

Self-motivated

Multi-tasking

Time Management

Detail Orientation

Education

High School Diploma

Tools

MS Office Suite

Excel

Outlook 365

CRM/ATS

Job description

More Than Just a Job…We offer a Career!

You’ll mesh with our teams if you:

• Conduct yourself with the highest integrity
• Speak up with radical candor
• Practice empathy
• Have a high and ever-climbing bar for excellence
• Don’t give up, even when it gets tough
• Are thoughtful and self-reflective

Our greatest asset is our people, and nothing is more important to us than ensuring that every team member knows that. Each of our teams has its own individual identity, and each also has its own unique rewards.

We want YOU to join our team in Parma Heights! We are currently seeking an Administrative Assistant. This is a career opportunity with significant growth potential in a fast-paced, high-volume environment.

Day-to-Day Duties/Responsibilities

• Support all internal and external HR related inquiries or requests.
• Maintain digital and electronic records of employees.
• Serve as point of contact with benefit vendors and administrators.
• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
• Maintain calendars of HR management team.
• Oversee the completion of compensation and benefit documentation.
• Assist with performance management procedures.
• Schedule meetings, interviews, HR events and maintain agendas.
• Produce and submit reports on general HR activity.

Desired Qualifications:

• Computer skills – MS Office (Excel & Word) ; Data Entry ; Outlook 365 Navigation
• Experience operating within CRM, ATS, or Database Management Software highly preferred.
• Ability to interpret and exchange information in person and via telephone and computer
• Service-oriented demeanor (friendly, courteous and helpful)
• Self-motivated to successfully achieve objectives, with or without supervision
• Ability to multi-task in a fast-paced environment
• Organizational and time-management skills
• Willing and able to adapt to changing priorities
• Detail orientation and a high level of accuracy,

Your experience includes:

• Minimum HS Diploma or equivalent
• Excellent written and verbal English communication skills
• High sense of urgency and ability to thrive in a fast-paced environment
• Superior attention to detail, organization, and able to adapt quickly to changing priorities
• Strong customer-focus with solutions-oriented ability to support all levels of management

Job Number: 3926