Administrative Assistant

BAYS, Inc.; Orlando (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

The ideal candidate has a high school diploma and at least two years of clerical experience, plus a valid driver’s license and vehicle insurance for work-related errands.

Qualifications

• High School Diploma or GED required.
• Two years’ clerical office experience preferred.
• Valid driver’s license with personal vehicle and insurance required.

Responsibilities

• Produce and distribute correspondence memos, letters, and forms.
• Assist in regular report preparation and filing.
• Order and stock office supplies.
• Serve as contact for office equipment and report readings as requested.
• Prepare new case files and maintain organized filing systems.
• Maintain confidential materials and update schedules in Outlook.
• Answer calls, greet visitors, and support managers and staff as needed.

Skills

Clerical work

Communication skills

Calendar management

Microsoft Outlook

Customer service

Education

High School Diploma or GED

Tools

MS Office

Office equipment

Job description

The Administrative Assistant facilitates the efficient operation of the assigned office by performing a variety of clerical and administrative tasks related to organization and communication. Supports managers and employees through a variety of tasks related to organization and communication. Familiar with a variety of the field's concepts, practices, and procedures.

We are looking for an Administrative Assistant who must have:

• High School Diploma or G.E.D
• Two years’ experience in a general clerical office setting
• Must have valid driver’s license, ability to use personal vehicle for work purposes, and appropriate vehicle insurance.

Job Duties and Responsibilities:

• Produces and distribute correspondence memos, letters, faxes, and forms
• Assists in the preparation of regularly scheduled reports
• Orders office supplies
• Serves as office contact for all equipment, including fax/copy machine. Report meter readings to equipment contractor and Finance Department/Accounts Payable as requested.
• Prepares new case files when received, including labels
• Files closed case files alphabetically in specified areas, file cabinets and labeled storage boxes monthly/annually.
• Maintains supplies of forms and BAYS group and class staff and clients.
• Responsible for confidential and time sensitive material
• Maintains and update office schedule and calendar of classes, meeting and events when assigned, utilizing Outlook calendars, email reminders
• Performs all other related duties as assigned.

Job Essentials:

• Welcomes and directs visitors and clients
• Answers and transfers phone calls when necessary
• Maintains Confidential databases and records of all active and closed cases by entering new referrals, updating case details, changes in contact information, including termination information, as needed.
• Responds to and resolves administrative inquiries and questionsServes as the on-site Safety Representative

BAYS is a drug-free workplace. We prohibit the use, possession, or distribution of controlled substances on company premises or during work hours.