Administrative Assistant

Amivie, LLC; Newport News (VA); Sur place; USD 32 000 - 46 000; Plein temps

Résumé du poste

Amivie, LLC is seeking an Administrative Assistant to support program operations with essential clerical duties within our Newport News office. The role emphasizes confidentiality, accurate filing, phone reception, and coordination of documents for nursing staff and clients.

Responsibilities include maintaining filing systems, preparing packets, handling mail, assisting HR, and performing general office tasks. A high school diploma and at least one year in an office setting are required.

Qualifications

• High school diploma or equivalent.
• 1 year experience in an office environment, preferably in a human services field.
• Proficiency with computer applications and productivity software.
• Attention to detail and professionalism in the workplace.
• Occasional travel may be required.

Responsabilités

• Maintain confidentiality regarding all agency records.
• Maintain office filing systems and file documents appropriately.
• Answers multiple phone lines professionally and transfers or relays messages to appropriate person/department.
• Responsible for keeping copies of all documents stocked.
• Responsible for preparing new admission packets and new employee application packets.
• Prepare new client charts, i.e. print and label.
• Scan appropriate pages from new client charts and distribute copies to office staff and RN supervisor.
• Gathers, collates and distributes incoming mail as needed.
• Organizes files and supplies.
• Assists with inventory and ordering of office supplies. Organizes and puts away all delivered office supplies.
• General housekeeping duties as requested.
• Copy, print and track caregiver in-services for the year.
• Address and send birthday cards and sympathy cards monthly for care givers and clients.
• Greet everyone that comes in the door politely with professionalism.
• Break down, file and audit discharged clients charts.
• Assist HR with needs as necessary (ex. Assist new employee applicant with application process).
• Bag and maintain stock of gloves for caregivers.
• Other duties as assigned by the Director of nursing/Administrator.

Connaissances

Attention to detail

Professionalism in the workplace

Occasional travel

Willingness to learn basic procedures

Formation

High School Diploma or equivalent

Outils

MS Office / Productivity software

Description du poste

Overview

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities

GENERAL OFFICE CLERK / RECEPTION / SECRETARY

REPORTS TO: DIRECTOR OF NURSING

POSITION QUALIFICATIONS:

• High school graduate or equivalent
• Knowledge of and willingness to learn basic office procedures and use of equipment
• Willing to learn basic skills required for specific duties

DUTUES:

• Maintain confidentiality regarding all agency records
• Maintain office filing systems, Files all documents appropriately
• Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate person/department
• Responsible for keeping copies of all documents stocked
• Responsible for preparing new admission packets and new employee application packets
• Prepare new client charts, i.e. print and label
• Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents to office staff and RN supervisor
• Gathers, collates and distributes incoming mail as needed
• Organizes files and supplies
• Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies
• General housekeeping duties as requested
• Copy, print and track caregiver in-services for the year
• Address and send birthday cards and sympathy cards monthly for care givers and clients
• Greet everyone that comes in the door politely with professionalism
• Break down, file and audit discharged clients charts
• Assist HR with needs as necessary (ex. Assist new employee applicant with application process)
• Bag and maintain stock of gloves for caregivers
• Other duties as assigned by the Director of nursing/Administrator

Qualifications

• High School Diploma or equivalent
• 1 year experience in an office environment, preferably in a human services field
• Proficiency with computer applications and productivity software
• Attention to detail and professionalism in the workplace
• Occasional travel may be required