Administrative Assistant

Amivie, LLC; Hibbing (MN); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Amivie, LLC in Hibbing, MN is seeking an Administrative Assistant to support program operations across onboarding, records, billing, compliance and general office duties.

The role requires a high school diploma, at least one year in an office setting, proficiency with common software, attention to detail, and occasional travel. Join a team focused on reliability and regulatory compliance in a human services context.

Qualifications

• High School Diploma or equivalent.
• 1 year of office experience, preferably in human services.
• Proficient with common computer applications and productivity software.
• Strong attention to detail and professionalism.
• Occasional travel may be required.
• CBH1

Responsibilities

• Complete onboarding and hiring processing for new hires.
• Set up training files and access to computer-based learning platforms.
• Maintain updated training files for staff.
• Set up and manage staff files.
• Assist with payroll management functions.
• Complete data entry for new and existing persons served.
• Manage and maintain current files in electronic health records.
• Assist with data reports and dissemination of information from service records.
• Maintain service records and ensure security of records.
• Assist with billing reports and processing functions.
• Ensure on-site safety of office and compliance with OSHA requirements.
• Support audit preparation and regulatory reviews.
• Provide technical and administrative support to office personnel, staff, and providers.

Skills

Office experience

Attention to detail

Computer skills

Professionalism

Travel readiness

Education

High School Diploma or equivalent

Job description

Overview

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities

ONBOARDING & PERSONNEL

• Complete onboarding and hiring processing for new hires;
• Set up training files and access to computer based learning platforms;
• Maintain updated training files for staff;
• Set up and manage staff files;
• Assist with payroll management functions;

SERVICE RECORDS & BILLING

• Complete data entry for new and existing persons served;
• Manage and maintain current files in electronic health records;
• Assist with data reports and dissemination of information from service records;
• Maintain service records as needed and ensure security of records;
• Assist with billing reports and processing functions;

COMPLIANCE & SAFETY

• Ensure on-site safety of office and compliance with OSHA requirements in office;
• Ensure safety drills and reporting of safety drills to EHS / Quality Management;
• Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews;

OFFICE ADMINISTRATION

• Ensure office(s) are supplied and well-maintained;
• Ensure access to office is limited to authorized personnel;
• Manage shared resources within office(s);
• Provide technical and administrative support to office personnel, staff, and providers as needed.

SPECIAL PROJECTS

• Participate in quality assurance and quality improvement efforts; and
• Other duties as assigned.

Qualifications

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required

CBH1