Administrative Assistant

Loma Linda University Health; Loma Linda (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A healthcare organization is seeking an Administrative Assistant to support management teams with various administrative functions. Responsibilities include maintaining calendars, correspondence, and overseeing entry-level clerical staff. Candidates should have at least three years of experience in a similar role, preferably in healthcare, along with an Associate's Degree. Excellent communication and organizational skills are essential for success in this position.

Qualifications

• Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare.
• Able to read, write legibly, and speak English with professional quality.
• Able to distinguish colors and sounds as necessary for the position.

Responsibilities

• Provide departmental administrative support and maintain calendars.
• Oversee work of other clerical support staff as requested.
• Perform other duties as needed in support of management.

Skills

Communication skills

Ability to use Word, Excel, Outlook

Knowledge of medical terminology

Problem-solving

Organizational skills

Education

Associate's Degree or two years of college

Tools

Office equipment

Computer software

Job description

Job Summary: The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed.

Education and Experience

Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.

Knowledge and Skills

Knowledge of medical terminology preferred. Able to read, write legibly, speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills.

Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone; identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications

Valid Driver's License required at time of hire.

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.