Administrative Assistant - Midland, TX

ORC; Midland (TX); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with company match

Paid time off

Sick time

Paid holidays

Tuition reimbursement

Professional development

Wellness memberships

Job summary

ORC is hiring for an Administrative position in Midland, TX. The role supports the Administrative department with document control, records research, and project coordination while maintaining accurate records and meeting deadlines.

You will work full-time in-office, report to the Midland office daily, and contribute to a team that values organization, discretion, and clear communication. Benefits are provided and growth opportunities exist.

Qualifications

• Minimum of 1 year of administrative or office support experience.
• Proficient with MS Office Suite — specifically Excel, Word, and Outlook

Responsibilities

• Research and organize property records, deeds, and easements.
• Maintain title files, supporting documents, and project trackers.
• Prepare meeting materials and project deliverables.
• Manage document control, scanning, filing, and correspondence.
• Support client, landowner, and project coordination with accuracy.
• Keep information current and organized, meeting deadlines.

Skills

Organized

Detail-oriented

Reliable

Communication

Multitasking

Discretion

Tools

MS Office Suite

Excel

Word

Outlook

Job description

Department: Administrative

Location: Midland, TX

Compensation: $18.00 - $22.00 / hour

Description

Location: Midland, TX

Schedule: Full-time, Non-Exempt | Report to ORC's Midland, TX office daily

Why Join ORC?

Right of Way is where infrastructure meets innovation—shaping roads, utilities, and communities for the future. At ORC, we offer more than a job—we offer purpose, stability, and growth. You’ll join a team that values collaboration, workplace flexibility, and long-term opportunity.

What You’ll Do

• Research public records and retrieve deeds, easements, plats, ownership information, and other property documents
• Organize title files, supporting documents, and property records while identifying missing or conflicting information
• Maintain project trackers, spreadsheets, status reports, deadlines, and follow-up items
• Prepare meeting materials, project deliverables, ROW packages, mailings, and other project materials
• Manage document control, including scanning, filing, correspondence, and organized project records
• Support the team with client, landowner, and project coordination while keeping information accurate, current, and organized

We’re Looking for Someone Who

• Is organized, detail-oriented, and dependable — people count on you
• Communicates clearly and professionally — in writing, on the phone, and face to face
• Works efficiently under tight deadlines and keeps multiple priorities moving
• Brings a strong service mindset to every interaction
• Handles sensitive information with discretion
• Picks up new systems and software quickly

Minimum Requirements

• Minimum of 1 year of administrative or office support experience
• Proficient with MS Office Suite — specifically Excel, Word, and Outlook

Bonus Points

if you have title/land experience!

Where You Fit

This posting covers a single level. The pay range is $18 – $22/hr. Every candidate is assessed and evaluated during the hiring process to determine their level based on factors, such as training, transferable skills, work experience, business needs, and market demands. Your offer will reflect the level that best matches your experience.

Relocation and per diem are not provided.

What We Offer

• Medical, dental, and vision coverage
• 401(k) with company match, plus disability coverage
• Paid time off, sick time, and paid holidays
• Tuition reimbursement and paid professional development
• ClassPass and Breethe memberships
• Recognition programs and real room to grow

That’s the quick version — learn more about benefits at ORC.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: While performing the duties of this job, it requires a combination of office-based and field work. Employees will spend prolonged periods sitting and performing computer-based tasks, including typing, data entry, and virtual communication, while also regularly traveling to landowner properties, project sites, and government facilities, some of which may be in rural or remote locations with limited accessibility. Driving is an essential function of the role and may involve extended periods and long-distance travel. Fieldwork may require walking over uneven terrain, standing, or navigating outdoor environments, with routine exposure to varying weather conditions such as heat, cold, rain, and snow. The role also involves frequent interaction with a diverse range of individuals, including landowners, government officials, and members of the public, requiring the ability to communicate effectively and maintain professionalism across differing personalities and potentially challenging situations. Flexibility in scheduling is necessary to accommodate travel, site access, and stakeholder availability, along with adherence to safety protocols in both office and field settings.