Sr Land Administration Assistant

EOG Resources, Inc.; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

EOG Resources, Inc. in Houston, TX, seeks a Senior Land Administration Assistant to provide specialized support to Title Analysts, ensuring timely, accurate, and compliant land workflows.

The ideal candidate is highly organized, detail-oriented, and capable of handling a high volume of administrative transactions in a fast-paced environment. Responsibilities include processing mail, routing owner inquiries, updating owner accounts, coordinating document recordings, and assisting with travel and

Qualifications

• 5+ years of administrative office experience.
• Experience with Land or Land Administration preferred.
• Excellent organizational and communication skills, both written and verbal.

Responsibilities

• Process incoming and outgoing mail for Land Administration.
• Create and route inquiries related to owner communication and 1099s to title teams.
• Update owner accounts within the owner record database.
• Support annual 1099 correspondence activities and resolve returned documents.
• Coordinate recording of legal and land documents with county courthouses.
• Assist with scheduling meetings and travel arrangements for the team.
• Provide general administrative support to Title Analysts and management.
• Assist with special projects as assigned.

Skills

Organizational skills

Interpersonal skills

Communication skills

Detail-oriented

Education

High School diploma or GED

Tools

Microsoft Office

Job description

EOG's Land Administration department is seeking an experienced administrative professional to join the team as a Senior Land Administration Assistant. The role's primary focus is providing specialized support to Title Analysts, enabling timely, accurate, and compliant Land Administration workflows. The ideal candidate is highly organized, detail-oriented, customer-focused, collaborative, and capable of managing a high volume of administrative transactions in a fast-paced environment.

Key Responsibilities

• Support Land Administration activities by processing incoming and outgoing mail.
• Create and route high volumes of inquiries related to owner communication, escheat candidates, returned 1099s, and returned division orders to appropriate title teams and analysts.
• Create and update owner accounts within owner record database.
• Support annual 1099 correspondence activities, including researching and resolving returned documents.
• Prepare, distribute, track, and monitor Division Orders and Transfer Orders.
• Draft and process routine correspondence letters and owner communications.
• Coordinate the recording of legal and land documents with county courthouses.
• Perform LexisNexis and other research activities to locate owners, verify records, research obituaries, and support ownership verification efforts.
• Complete Tax Identification Number (TIN) matching to ensure IRS compliance.
• Review and set up title opinions in the land system, ensuring accurate data entry and record maintenance.
• Provide administrative support to Title Analysts and management, including scheduling meetings, coordinating travel arrangements, and managing departmental correspondence.
• Assist with special projects and perform other duties as assigned.

JOB REQUIREMENTS

Position will be filled at a level commensurate with experience.

• 5+ years of administrative office experience preferred.
• Prior experience working with Land or Land Administration preferred.
• Proficiency with Microsoft Office applications required.
• Willingness and ability to learn new software and processes are required.
• Must possess excellent organizational, interpersonal, and communication skills, both written and verbal.
• High School diploma or GED required.

EOG Resources is an Equal Opportunity Employer, including Veterans and Disabled.