Administrative Assistant

Frontier Land Surveying; Oklahoma City (OK); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Health and dental insurance

Health savings account contributions

Retirement matching

Bonus pay

Job summary

A surveying company in Oklahoma City is seeking an Administrative Assistant to handle accounts payable and receivable, financial reporting, and project production tasks. The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in Microsoft Excel, Word, and Outlook. Responsibilities include answering inquiries, managing invoices, tracking supplies, and assisting with initial project research. This full-time position offers competitive pay and benefits such as health insurance and retirement matching.

Qualifications

• Comfortable working with numbers and performing accounting tasks.
• Must possess a valid driver's license and clean driving record.
• Willingness to undergo background checks and drug screenings.

Responsibilities

• Answer telephone inquiries and assist with accounts payable entry.
• Track subconsultant invoices and manage payments.
• Draft accounts receivable invoices and process payments.
• Prepare time for payroll and assist with financial reporting.
• Track supplies and manage orders for the office.
• Assist with project production including initial research and basic CAD drafting.
• Help create proposals and conduct associated research.

Skills

Attention to detail

Excellent written communication

Excellent verbal communication

Organizational skills

Multitasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Currently seeking to fill the position of Administrative Assistant.

Job Summary:

Frontier Land Surveying is searching for an individual to assist with accounts payable and receivable, reporting, and project production. The position is full time. A list of the responsibilities includes but is not limited to:

• Answer telephone
• Accounts payable entry and execution
• Subconsultant invoice tracking and payment
• Accounts receivable invoice drafting and payment processing
• Time review and preparation for payroll
• Financial reporting assistance
• Supply tracking and orders
• Creation and processing of letters for mail distribution
• Assistance with project production including OKIE 811 calls, initial research, and basic CAD drafting
• Assistance with proposal research and creation

The ideal candidate will be comfortable working with numbers, utilizing Microsoft Excel, Word, and Outlook as well as some accounting knowledge. Attention to detail, excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task is required.

Requirements:

• Candidate must have a valid driver's license and clean driving record.
• Candidates are subject to a background check as well as pre-employment, annual, and random drug and alcohol screening.

Frontier offers:

• Competitive pay
• Health and dental insurance
• Health savings account contributions
• Retirement matching
• Bonus pay