Administrative Assistant/Receptionist

Olsson Industrial Electric, Inc.; Olympia (WA); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for professional growth

Employer-paid insurance

401(k) match up to 5%

Job summary

A thriving electrical services company is seeking a detail-oriented Administrative Assistant/Receptionist in Olympia, Washington. This full-time position offers growth opportunities in a professional setting. Responsibilities include answering calls, maintaining office supplies, and assisting with administrative tasks. Ideal candidates should have at least 2 years of relevant experience and proficiency in Microsoft Office. Join us for a competitive salary and supportive work environment.

Qualifications

• Minimum of 2 years of administrative or receptionist experience.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Answer and route calls; greet and assist visitors.
• Maintain office supplies and ensure office/break areas are clean.
• Prepare letters, documents, proposals, and proofread estimates.
• Assist with sending tools and electrical meters for calibration.

Skills

Attention to detail

Verbal communication skills

Written communication skills

Proficiency with Microsoft Office Suite

Job description

Job Title: Administrative Assistant / Receptionist

Summary

We are seeking a detail-oriented and motivated Administrative Assistant/Receptionist to join our team. This full-time role provides growth opportunities in a fast-paced, professional environment.

Essential Duties and Responsibilities

Other duties may be assigned.

• Answer and route calls; greet and assist visitors
• Maintain office supplies and ensure office/break areas are clean and organized
• Prepare letters, documents, proposals, and proofread/finalize estimates
• Receive and process deliveries from suppliers (UPS, FedEx, Amazon, etc.)
• Assist with sending tools and electrical meters for calibration
• Assist Accounts Payable with Washington vehicle registrations and credit accounts
• Maintain job number log, weekly Manpower and Bid Opportunity reports, and Subsistence Spreadsheet
• Assist electricians, foremen, and project managers with administrative tasks
• Maintain vehicle/equipment records, including maintenance logs, registrations, invoices, and archives
• Schedule and track employee safety training to ensure timely completion
• Perform general office tasks, including operating standard office equipment

Qualifications and Requirements

• Minimum of 2 years of administrative or receptionist experience
• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Construction industry experience is a plus

We Offer:

• Competitive salary and benefits package
• Opportunities for professional growth and career advancement
• Supportive and collaborative work environment
• Employer-paid medical, dental, vision, life, and disability insurance
• 401(k) match of up to 5%

$18 –$24 per hour, DOE

EEO/AA Employer of Minorities, Females, Protected Veterans and Qualified Individuals with Disabilities

Equal Opportunity Employer, including disabled and veterans.