Administrative Assistant

Root River Hardwoods, Inc; Northern (KY); Hybrid; USD 34,000 - 44,000; Full time

Job summary

Root River Hardwoods, Inc. is seeking an Administrative Assistant to support day-to-day office operations in Preston, MN. You will answer phones, handle mail, organize documents, and assist with accounts payable/receivable, invoices, purchasing, and deposits.

The ideal candidate is resourceful, extremely organized, reliable, and able to work independently while coordinating with customers, vendors, employees, and management to keep the office running smoothly.

Qualifications

• Must be resourceful and able to figure things out.
• Strong attention to detail and organization.
• Dependable and willing to take ownership of responsibilities.
• Able to work independently without constant direction.
• Professional and friendly communication skills.
• Experience with AR/AP, bookkeeping, purchasing, or accounting is a plus.
• Basic computer skills and ability to learn new systems.
• Ability to manage multiple priorities in a busy environment.

Responsibilities

• Answer phones and assist customers, vendors, and visitors
• Handle incoming and outgoing mail
• Scan, organize, and maintain documents and records
• Assist with accounts receivable and accounts payable
• Process and organize invoices
• Prepare and make bank deposits
• Assist with purchasing and ordering supplies
• Communicate with vendors and follow up on orders
• Maintain office supplies and general office organization
• Assist with data entry and other administrative tasks
• Provide administrative support to management and various departments
• Help ensure daily office operations run efficiently
• Take on additional responsibilities and projects as needed

Skills

Resourceful

Self-directed

Attention to detail

Organized

Dependable

Independent worker

Communication skills

Customer service

Basic bookkeeping

Purchasing

Job description

Administrative Assistant

Office | Preston, MN | Full-time

Root River Hardwoods is looking for a dependable, organized, and resourceful Administrative Assistant to join our team. This is a varied role that supports the day-to-day operation of the office and works with customers, vendors, employees, and management.

We're looking for someone who doesn't need to be told every step of the way. The right person is a “figure-it-out” person — someone who can identify what needs to be done, find answers, solve problems, and keep things moving.

Essential Duties & Responsibilities

• Answer phones and assist customers, vendors, and visitors
• Handle incoming and outgoing mail
• Scan, organize, and maintain documents and records
• Assist with accounts receivable and accounts payable
• Process and organize invoices
• Prepare and make bank deposits
• Assist with purchasing and ordering supplies
• Communicate with vendors and follow up on orders
• Maintain office supplies and general office organization
• Assist with data entry and other administrative tasks
• Provide administrative support to management and various departments
• Help ensure daily office operations run efficiently
• Take on additional responsibilities and projects as needed

Qualifications

• Resourceful, self-directed, and able to figure things out
• Strong attention to detail and organization
• Dependable and willing to take ownership of responsibilities
• Comfortable working independently without constant direction
• Able to identify problems and find practical solutions
• Professional and friendly communication skills
• Comfortable working with customers, vendors, and employees
• Previous administrative or office experience preferred
• AR/AP, bookkeeping, purchasing, or accounting experience is a plus
• Basic computer skills and ability to learn new systems
• Ability to manage multiple priorities in a busy environment