Accounting & Administrative Assistant

Hilltop Lumber Inc.; Minnesota; On-site; USD 38,000 - 52,000; Full time

Job summary

Hilltop Lumber Inc. in Minnesota is seeking a dependable Assistant Accounting & Administrative Assistant to support daily operations, maintain accurate records, and deliver courteous customer service.

This role ensures smooth accounting workflows and efficient administrative support across the team. You will handle accounts payable and receivable, process invoices, reconcile cash, and assist with month-end activities while contributing to organized filing and inventory processes.

Qualifications

• Experience with accounts payable and accounts receivable.
• Ability to process invoices and reconcile cash.
• Strong data-entry and numerical accuracy.
• Proven organization and time-management skills.

Responsibilities

• Enter and process accounts payable invoices.
• Enter and apply accounts receivable payments.
• Reconcile daily cash receipts to POS transactions.
• Assist with monthly billing and month-end accounting.
• Perform inventory adjustments.
• Process customer returns and credits.
• Receive purchase orders and inventory transfers.
• Answer and direct incoming phone calls.
• Maintain filing systems for invoices and records.
• Provide professional customer service and administrative support.
• Handle confidential information with discretion.
• Support management with office projects and daily tasks.
• Previous bookkeeping or accounting experience.
• Experience with AP/AR or inventory management.
• Experience in retail, construction, lumberyard, agriculture is a plus.

Skills

MS Office proficiency

Data entry accuracy

Order entry

Organizational skills

Independence

Communication skills

Prioritization

Confidentiality

Discrepancy resolution

Job description

We are seeking a dependable, detail-oriented Assistant Accounting & Administrative Assistant to support the daily operations of our busy lumberyard. This position plays a vital role in maintaining accurate accounting records, assisting with office administration, and providing exceptional customer service.

The ideal candidate will have strong computer and organizational skills, enjoy working with numbers, and be comfortable interacting with customers, vendors, and fellow team members.

Key Responsibilities

Accounting Duties

• Enter and process accounts payable invoices.
• Enter and apply accounts receivable payments.
• Reconcile daily cash receipts to point-of-sale transactions.
• Assist with monthly billing and month-end accounting activities.
• Perform inventory adjustments as needed.
• Process customer returns and credits.
• Receive purchase orders and inventory transfers.

Administrative Duties

• Answer and direct incoming phone calls.
• Maintain accurate and organized filing systems for invoices, purchase orders, and other records.
• Provide professional customer service and administrative support.
• Handle confidential customer, company, and employee information with discretion.
• Support management and team members with various office projects and daily tasks.

Qualifications

Required Skills & Abilities

• Strong computer skills, including proficiency with Microsoft Office applications.
• Excellent mathematical and data-entry accuracy.
• Ability to accurately enter customer orders and verify order details.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• Strong interpersonal and communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to research discrepancies, identify errors, determine appropriate solutions and make accurate corrections.

Preferred Qualifications

• Previous bookkeeping, accounting, or administrative experience.
• Experience with accounts payable, accounts receivable, or inventory management.
• Experience in retail, construction, lumberyard, agricultural, or related industry is a plus.

What We’re Looking For

The successful candidate will:

• Complete work accurately and on time.
• Maintain organized and efficient filing systems.
• Keep a clean and professional workspace.
• Demonstrate initiative by identifying and completing tasks without being asked.
• Build positive working relationships with customers and coworkers.
• Be reliable and available during normal business hours.

Why Join Us?

• Competitive pay based on experience
• Stable, year-round employment
• Friendly and supportive team environment
• Opportunity to learn multiple aspects of the business
• Meaningful role within a growing company

Equal Opportunity Employer
We are committed to creating a diverse and inclusive workplace and encourage qualified candidates from all backgrounds to apply.