Administrative Assistant

Sterling Engineering; Northbrook (IL); Hybrid; USD 26,000 - 37,000; Full time

Job summary

Sterling Engineering in Northbrook, IL is seeking an Administrative Assistant to provide temporary support by updating, organizing, and maintaining company documentation, primarily using Word and Excel.

This full-time, 40-hour/week role requires strong attention to detail, ability to follow established processes, and independence to manage routine tasks in a hybrid onsite/remote setup (3 days onsite / 2 days remote).

Qualifications

• 1+ year of administrative, clerical, office support, or similar experience.
• Proficient with Microsoft Word and Excel for basic updates.
• Strong attention to detail and accuracy.
• Excellent organizational skills.
• Ability to follow established processes and instructions.
• Ability to work independently and manage routine tasks.
• Experience with document control, Quality Management Systems, or MasterControl is helpful but not required.

Responsibilities

• Update and maintain company documents and files.
• Make basic edits and formatting changes to Microsoft Word documents.
• Add or update information in existing documents and spreadsheets.
• Organize, file, and maintain documentation.
• Review documents for accuracy, consistency, and completeness.
• Enter and update information in Microsoft Excel.
• Compare information and make basic updates to spreadsheets.
• Add items, information, or supporting materials to existing documentation as needed.
• Follow established procedures for organizing and maintaining files.
• Communicate with internal employees regarding documentation updates and questions.
• Perform other administrative duties as assigned.

Skills

Administrative experience

Attention to detail

Organizational skills

Follow established processes

Independent work

Communication skills

Tools

Microsoft Word

Microsoft Excel

Job description

Location: Northbrook, IL (Hybrid – 3 days onsite / 2 days remote)

Target Pay Rate: $23.00/hour

Work Schedule: Full-time, 40 hours/week

Job Summary:

Seeking an Administrative Assistant to provide temporary support with updating, organizing, and maintaining company documentation. This position will primarily involve working with Microsoft Word and Excel to make updates to existing documents, organize information, and ensure files are accurate and up to date.

The ideal candidate is organized, detail-oriented, comfortable working with basic Microsoft Office tools, and able to follow established processes with accuracy. Previous experience with document management, quality systems, or specific software is not required.

Must Have Skills:

• Administrative or office support experience
• Basic proficiency with Microsoft Word and Excel
• Strong attention to detail and accuracy
• Good organizational skills
• Ability to follow established processes and instructions
• Ability to work independently and manage routine tasks

Job Duties:

• Update and maintain company documents and files.
• Make basic edits and formatting changes to Microsoft Word documents.
• Add or update information in existing documents and spreadsheets.
• Organize, file, and maintain documentation.
• Review documents for accuracy, consistency, and completeness.
• Enter and update information in Microsoft Excel.
• Compare information and make basic updates to spreadsheets.
• Add items, information, or supporting materials to existing documentation as needed.
• Follow established procedures for organizing and maintaining files.
• Communicate with internal employees regarding documentation updates and questions.
• Perform other administrative duties as assigned.

Qualifications:

• 1+ year of administrative, clerical, office support, or similar experience preferred.
• Comfortable using Microsoft Word and Excel for basic document and data updates.
• Strong attention to detail and ability to identify errors or missing information.
• Organized and dependable with the ability to manage repetitive tasks accurately.
• Strong written and verbal communication skills.
• Ability to learn new processes and systems quickly.
• Previous experience with document control, Quality Management Systems, or MasterControl is helpful, but not required.

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.