Office & Executive Assistant

The Hire Company; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Bonus potential

Employer-covered benefits

Job summary

The Hire Company is seeking an Office Manager/Executive Assistant for a high-growth private equity client’s East Midtown office. This role supports a growing team, builds out office processes, and ensures a seamless, professional environment for investment professionals.

Work is onsite, Monday–Friday, with a bonus opportunity and 100% employer-covered benefits. A strong candidate will drive efficiency, manage VIP interactions, and coordinate complex travel while maintaining a polished,

Qualifications

• 5 years’ administrative support experience, including travel and calendar for executives, and general office management responsibilities.
• Background in private equity or financial services is highly preferred.
• Bachelor's Degree from an accredited university required.
• Impeccable communication skills with executive presence and a drive to provide seamless, white-glove service.

Responsibilities

• Manage calendars for executives and the office, including conference rooms and leadership schedules.
• Oversee office renovation projects in collaboration with operations leadership.
• Provide white-glove support to VIP visitors and internal leadership.
• Offer onsite executive support to founders when visiting the New York office.
• Arrange complex domestic and international travel with detailed itineraries.

Skills

Executive support

Calendar management

Travel coordination

Vendor management

Office operations

Communication

Education

Bachelor's Degree

Tools

Concur

MS Office

Zoom

Job description

Our client is a high-growth private equity firm looking for an Office Manager/Executive Assistant for their newly established East Midtown office. This is a highly visible role that will play an integral part in continuing to establish systems/build out processes, while building a positive, cohesive environment for the growing location. In addition to keeping the office running, this person will provide EA support to a team of investment professionals. If you’re looking for the chance to get it on the “ground floor” with a high growth firm, then this may be the perfect opportunity for you!

Please note this position works onsite, Monday-Friday. This position is exempt, with opportunity for bonus, and 100% employer-covered benefits.

Responsibilities

• Calendar management for the office’s conference rooms as well as for executive leadership
• Partner with Director of Operations to oversee the office’s renovation
• Provide white glove support to VIP visitors, including LP's, investors, Portfolio Companies, C-level candidates, and internal leadership.
• Provide onsite executive support Co-Founders when visiting the New York office
• Arrange complex domestic and international travel, including creating detailed itineraries and meeting agendas
• Organize and create expense reports in Concur
• Ensure a clean, organized, and welcoming office for team members and guests
• Monitor and replenish office inventory and coordinate office lunches and happy hours
• Manage vendor relationships with building management, security, cleaning services, and other providers
• IT support for minor and immediate issues, such as troubleshooting Zoom or AV issues for onsite conference rooms

Requirements

• 5 years’ administrative support experience, including travel and calendar for executives, and general office management responsibilities
• Background working in private equity ideal; financial or professional services highly preferred
• Bachelor's Degree from an accredited university required.
• Impeccable communication skills, with a strong executive presence, with a drive to consistently provide seamless, white glove service to internal and external partners
• Availability to work in-person, Monday-Friday in Midtown, with flexibility to arrive early or stay late to support any in-office meetings/activities, as needed.
• Ability to multitask in a fast-paced environment with shifting deadlines and priorities while upholding high quality standards
• Proficiency in MS Office and Zoom required, experience with Concur preferred
• A team-centric work ethic that can adapt to evolving work styles and processes in a dynamic environment