Administrative Assistant

careers-samaritanvillage; New York (NY); On-site; USD 26,000 - 32,000; Full time

Job summary

Samaritan Daytop Village is seeking an Administrative Assistant to provide clerical support to department managers and staff, help manage daily office needs, and handle general administrative activities. This role contributes to delivering services across multiple programs in New York City and the surrounding area.

The successful candidate will have a high school diploma or GED, at least two years of related experience, and strong skills in Microsoft Office, communication, and organization.

Qualifications

• High School Diploma or GED required.
• Some college coursework preferred.
• Two years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Proficiency with Microsoft Office Suite.
• Strong time management and ability to multi-task.
• Excellent written and verbal communication skills.
• Able to adapt to shifting demands.

Responsibilities

• Communicates regularly with management and staff.
• Maintains calendars and schedules for supervisory staff; coordinates meetings.
• Maintains and organizes department files and electronic records.
• Answers phones professionally and screens calls.
• Orders office and program supplies.

Skills

Time management

Multi-tasking

Communication

Flexibility

Prioritization

Education

HS Diploma or GED

Some college preferred

Tools

Microsoft Office

Office Equipment (printers, scanners, fax)

Job description

Overview

Administrative Assistant

Hourly Rate: $20.98

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.

The Role

Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs, and managing the organization’s general administrative activities. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

Responsibilities

What You Will Do

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and records notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.
• Maintains the facility’s electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.
• Orders office and program supplies.

Qualifications

Who You Will Be

• Someone with a High School Diploma or High School Equivalency Diploma.
• Some College preferred.
• At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.