Administrative Assistant

Manhattan-Valley-Development-Corporation; New York (NY); On-site; USD 28,000 - 32,000; Full time

Job summary

Manhattan Valley Development Corporation in New York, NY seeks an Administrative Assistant to provide clerical support and ensure smooth office operations. You will greet visitors, handle correspondence, process rent bills, manage files, and assist with reporting and meetings.

Ideal candidates have a high school diploma, 1–3 years of experience, strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) and familiarity with office procedures.

Qualifications

• High school diploma or equivalent.
• 1–3 years administrative assistant experience.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint; Adobe Acrobat.

Responsibilities

• Greet and assist visitors professionally.
• Process correspondence for clients, tenants, contractors, vendors, and others.
• Answer incoming calls and route messages.
• Prepare and distribute forms, manuals, information packages.
• Maintain supplies inventory and order as needed.
• File, generate reports/presentations, and set up meetings.
• Manage office cleanliness and organization.
• Process rent bills monthly and assist with rental applications.
• Data entry into the Yardi system.
• Handle maintenance requests and word orders.

Skills

Communication skills

Verbal communication

Written communication

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Manhattan Valley Development Corporation, New York, NY, US

3 days ago Requisition ID: 1007

Salary Range: $20.00 To $23.00 Hourly

Position: Administrative Assistant

Department: Administrative

Supervisor: Sr. Property Mgr. & Exec. Director

FLSA: Nonexempt, hourly

Worker Category: Full Time

Summary of Function

The Administrative Assistant will provide clerical support to ensure efficient operation of the office. S/he will support managers and employees through a variety of tasks related to organization and communication. S/he will perform all administrative tasks, including but not limited telephone answering, typing documents, greeting and assisting tenants, guests, and vendors. Administrative Assistant must manage and maintain all office files and supplies.

Responsibility and Duties :

• Greet and assist visitors politely and professionally.
• Communicate and process correspondence for clients, tenants, contractors, vendors and other third parties as needed.
• Answer incoming telephone calls, route callers and messages to the appropriate party.
• Provide support to staff by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Handling office tasks, such as filing, generating reports and presentations, and setting up for meetings, scanning, copy, type, and transcribing documents.
• Maintain the cleanliness and organization of the office.
• Assist with sending out rent bills on a monthly basis, help with assembling rental application packages.
• Able to multi-task, prioritize and be flexible with changing business requirements.
• Execute data entry into the Yardi system.
• Dispatch maintenance request and create word orders, as required.
• Able to perform other task/duties required.

Requirements and Qualifications:

• High school diploma or equivalent education required.
• 1-3 years of administrative assistant experience.
• Proficient in appropriate software: Microsoft Word, Excel, and Outlook, PowerPoint; and Adobe Acrobat.
• Excellent verbal and written communication skills.
• Ability to speak clearly and concisely over the telephone.
• Knowledge of Inventory controls and procedures.
• Knowledge of purchasing and billing procedures.