Administrative Assistant

Manhattan Valley Development; New York (NY); On-site; USD 57,308,000 - 65,904,000; Full time

Job summary

Manhattan Valley Development is seeking an Administrative Assistant to provide clerical support for the New York, NY office. The role includes answering phones, greeting tenants, preparing documents, and maintaining files and supplies.

The position emphasizes multitasking, strong communication skills, and the use of MS Office and Yardi for operations and billing tasks. FLSA nonexempt, full-time, with hourly compensation.

Qualifications

• High school diploma or equivalent.
• 1-3 years of administrative assistant experience.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint; and Adobe Acrobat.

Responsibilities

• Greet and assist visitors professionally.
• Process correspondence for clients, tenants, contractors, vendors and others.
• Answer incoming calls and route messages appropriately.
• Prepare, modify and distribute forms, spreadsheets, manuals, and information packets.
• Manage office files and office supplies inventory.

Skills

Communication skills

Multitasking

Verbal and written communication

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Adobe Acrobat

Yardi

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Manhattan Valley Development Corporation, New York, NY, US

2 days ago Requisition ID: 1007

Salary Range: $20.00 To $23.00 Hourly

Position: Administrative Assistant

Department: Administrative

Supervisor: Sr. Property Mgr. & Exec. Director

FLSA: Nonexempt, hourly

Worker Category: Full Time

Summary of Function

The Administrative Assistant will provide clerical support to ensure efficient operation of the office. S/he will support managers and employees through a variety of tasks related to organization and communication. S/he will perform all administrative tasks, including but not limited telephone answering, typing documents, greeting and assisting tenants, guests, and vendors. Administrative Assistant must manage and maintain all office files and supplies.

Responsibility and Duties :

• Greet and assist visitors politely and professionally.
• Communicate and process correspondence for clients, tenants, contractors, vendors and other third parties as needed.
• Answer incoming telephone calls, route callers and messages to the appropriate party.
• Provide support to staff by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Handling office tasks, such as filing, generating reports and presentations, and setting up for meetings, scanning, copy, type, and transcribing documents.
• Maintain the cleanliness and organization of the office.
• Assist with sending out rent bills on a monthly basis, help with assembling rental application packages.
• Able to multi-task, prioritize and be flexible with changing business requirements.
• Execute data entry into the Yardi system.
• Dispatch maintenance request and create word orders, as required.
• Able to perform other task/duties required.

Requirements and Qualifications:

• High school diploma or equivalent education required.
• 1-3 years of administrative assistant experience.
• Proficient in appropriate software: Microsoft Word, Excel, and Outlook, PowerPoint; and Adobe Acrobat.
• Excellent verbal and written communication skills.
• Ability to speak clearly and concisely over the telephone.
• Knowledge of Inventory controls and procedures.
• Knowledge of purchasing and billing procedures.