Executive Assistant

TRC Talent Solutions; Charlotte (NC); On-site; USD 76,500 - 93,500; Full time

Job summary

A growing corporate office in Charlotte, NC is seeking an Executive Assistant to support the VP of Sales. This role involves managing complex calendars, coordinating travel, and handling confidential information. The ideal candidate will have over 3 years of experience, be proficient in Microsoft Office Suite, and possess strong organizational and multitasking skills. This is a full-time position in a fast-paced environment with a salary up to $85k plus bonus.

Qualifications

• 3+ years of experience as an Executive Assistant.
• Strong proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and multitasking abilities.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Coordinate and plan travel arrangements for the VP of Sales.
• Serve as point of contact between the VP and stakeholders.

Skills

Critical Thinking

Organizational skills

Multitasking

Communication skills

Tools

Microsoft Office Suite

Job description

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We are assisting an expanding Charlotte corporate office in hiring an Executive Assistant to support the Vice President of Sales. You will be an instrumental part of supporting a fast-paced, expanding sales team. If you are an organized professional with a passion for efficiency, problem-solving, and creativity this is a great opportunity to contribute to a growing, innovative team. Salary up to $85k, plus bonus.

Responsibilities

• Manage complex calendars, scheduling internal and external meetings across multiple time zones
• Coordinate travel arrangements, including flights, accommodations, agendas, and expense reports
• Serve as a primary point of contact between the VP of Sales and internal/external stakeholders
• Prepare correspondence, presentations, reports, and meeting materials
• Handle confidential and sensitive information with the highest level of discretion
• Support sales leadership meetings, QBRs, forecasting sessions, and board presentation
• Streamline workflows and improve administrative processes within the sales organization
• Support onboarding logistics for new sales leaders and team member
• Coordinate cross-functional initiatives with Marketing, Finance, Operations, and HR
• Event Planning - arranging offsite meetings (including hotel logistics, meals, welcome packages)
• Provide backup support to CEO

Qualifications

• 3 plus years of experience as an Executive Assistant
• Critical Thinking
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, multitasking, and communication skills.
• Entrepreneurial mindset with a focus on process improvement and efficiency.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative

Industries

Business Consulting and Services

Charlotte, NC