Administrative Assistant

Pride Health; New York (NY); On-site; USD 30,000 - 42,000; Part time

Job summary

Pride Health is seeking an Administrative Assistant to support a Social Services facility in Brooklyn, NY. Schedule is Monday–Friday, 9:00 AM–5:00 PM with a 1-hour break at a local contract for 13 weeks with potential extension.

Responsibilities include clerical tasks, data entry into Excel and EHR systems, petty cash handling, and coordinating communications with staff, clients, visitors and vendors. Indiana?

Qualifications

• High School Diploma or Equivalent; Associates Degree is a plus.
• 1+ years of experience.
• Clerical Duties, data entry into Excel and Electronic Health Records (EHR) systems, Petty Cash Management.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and arranging for deliveries.
• Exercise discretion in handling sensitive information as required by HIPAA and agency guidelines.
• Reconcile petty cash.
• Order office/tenant supplies via the Bell purchasing system.
• Handle internal and external communications via phone, email, and written.
• Coordinate with staff, clients, visitors and vendors.
• Schedule and coordinate office calendar; prepare and edit communications and documents.
• Enter data into Excel and Electronic Health Records (EHR) systems; manage files.

Skills

Clerical Duties

Excel Data Entry

EHR Systems

Petty Cash

Education

High School Diploma or Equivalent

Associates Degree is a plus

Job description

Pride Health is hiring a Administrative Assistanttoosupport our client's Social Services facility in Brooklyn, NY.

Job Details

Schedule: Monday to Friday 9:00 AM to 5:00 PM (1 hour break)

Location: Brooklyn, NY, 11207

Job Type: Local contract

Contract Length: 13 weeks, with opportunity for extension

Pay Range: $26 - $26/hr.

*Pay offered is based on experience,expertise, credentialing, and education.

Duties

• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• Reconcile Petty cash
• Order office/tenant supplies via the company's Bell purchasing system
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurately and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resource
• Supports the company mission and values and draws attention to behavior that undermines group effectiveness or is inconsistent with core values

Requirements

• Education: High School Diploma or Equivalent, Associates Degree is a plus
• Years of experience: 1+
• Skills/Specialties/Technology: Clerical Duties, data entry into Excel and Electronic Health Records (EHR) systems, Petty Cash Management

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions

For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.