Administrative Assistant

Arrow Search Partners; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

A global enterprise in operational logistics is seeking an Administrative Coordinator in New York City. Candidates should have a Bachelor's degree and 2-5 years of corporate administrative experience. The role involves tracking industry events, managing complex calendars, and coordinating travel logistics. A strong project management skill set is essential, making this an excellent opportunity for individuals passionate about operational excellence. The position offers a competitive salary range of $100,000-$120,000.

Qualifications

• Bachelor’s degree required.
• 2-5 years of related admin experience within a corporate environment.
• Experience booking domestic and international travel.

Responsibilities

• Track key industry events, board meetings, and travel logistics.
• Oversee complex calendar management and expense reporting.
• Partner with senior leadership, finance, and legal teams.

Skills

Project management

Calendar management

Booking domestic and international travel

Event management

Education

Bachelor's degree

Job description

About The Company

Our client is a private enterprise company operating globally across building materials, specialty chemicals, logistics, real estate, and strategic investments.

Responsibilities

• Track key industry events, board meetings, and global travel logistics ensuring seamless coordination of domestic and international itineraries while anticipating scheduling conflicts and last-minute changes
• Oversee complex calendar management, expense reporting, and reimbursement workflows
• Partner cross-functionally with senior leadership, finance, legal, portfolio company teams, and external stakeholders
• Design, implement, and continuously refine operational processes driving efficiency, improving documentation standards, and ensuring consistency across workflows and reporting cycles

Requirements

• Bachelor’s degree required
• 2-5 years of related admin experience within a corporate environment
• Experience booking domestic and international travel
• Experience with event management a plus
• Strong project management skills required

Salary Range

$100,000-$120,000