Administrative Assistant

Creative Solutions Services, LLC; Boston (MA); On-site; USD 48,000 - 60,000; Part time

Job summary

Creative Solutions Services, LLC is seeking an Administrative Assistant on a contract, on-site basis in the Boston area. The role supports multiple professionals with calendar scheduling, travel coordination, and day-to-day administrative tasks.

The ideal candidate will have strong organizational skills, attention to detail, and excellent communication abilities, plus proficiency with Microsoft Office and related tools.

Qualifications

• Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Comfortable supporting multiple professionals with calendar scheduling and travel coordination
• Strong organization, attention to detail, prioritization skills, and reliable follow-up
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Flexible attitude with willingness to take on new assignments

Responsibilities

• Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics
• Coordinate all aspects of travel, including booking flights, hotels, and car service; prepare itineraries; support international travel requirements
• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts
• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
• Support internal business initiatives and help produce polished, high-quality documents and presentations
• Assist with on-boarding and off-boarding activities for employees
• Process invoices and create funding requests using internal platforms
• Help coordinate client gifts, meal reservations, and team events
• Support ad hoc projects and provide backup coverage for other administrative assistants, as needed

Skills

Calendar scheduling

Travel coordination

Organization

Communication

Attention to detail

Follow-up

Education

Bachelor’s or Associate’s Degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur

SharePoint

Ariba

Job description

At-a-Glance:

Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Administrative Assistant.

Position Type:

• Contract
• On-Site Role - Minimum 4 days a week in the office

Requirements:

• Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Comfortable supporting multiple professionals with calendar scheduling and travel coordination
• Strong organization, attention to detail, prioritization skills, and reliable follow-up
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Flexible attitude with willingness to take on new assignments

Preferences:

• Prior administrative or coordinator experience
• Investment management or financial services industry experience
• Familiarity with Concur, SharePoint, and Ariba (training can be provided)

Responsibilities:

• Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics
• Coordinate all aspects of travel, including booking flights, hotels, and car service; prepare itineraries; support international travel requirements
• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts
• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
• Support internal business initiatives and help produce polished, high-quality documents and presentations
• Assist with on-boarding and off-boarding activities for employees
• Process invoices and create funding requests using internal platforms
• Help coordinate client gifts, meal reservations, and team events
• Support ad hoc projects and provide backup coverage for other administrative assistants, as needed