Administrative Assistant

Yardi Systems; New York (NY); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

100% paid employee medical premiums

Profit-sharing plan

Flexible work arrangements

Job summary

Yardi Systems is hiring an Administrative Assistant in New York to keep the office running smoothly. You will greet visitors, manage the front desk, and provide essential clerical support including editing correspondence, filing, and data entry.

You will schedule meetings, coordinate conference room reservations, and assist with special projects and events to support team and organizational goals. A Bachelor's degree or equivalent experience is required with strong MS Word/Outlook skills.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Prior experience in an administrative capacity.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Word and Outlook; data entry skills.

Responsibilities

• Greet visitors at the front reception desk and assist staff and guests.
• Provide clerical support, edit correspondence, maintain files, and perform data entry.
• Schedule meetings, calendar management, and conference room reservations; ensure rooms are equipped.
• Support with special projects and events as needed.

Skills

Reception duties

Calendar management

Data entry

Verbal and written communication

Teamwork

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Outlook

Job description

Join us as an Administrative Assistant and become the go-toperson that keeps our office running smoothly. Your role is essential – fromwelcoming visitors with a smile to setting up meetings,you’retheone who makes it all happen.As an Administrative Assistant, you will provide clerical support, includingediting and preparing correspondence,generatingandmaintainingfiles,heavy calendar and meeting scheduling, coordinating catering and conferenceroom meeting needs, comprehensive area management, and data entry. You may alsobe taskedto assistwith special projects andevents.

WhatYou’llDo:

Manage the front reception desk by greeting visitors,answering and directing incoming calls, and providing courteous assistance tostaff and guests.

Provide administrative and clerical support, includingpreparing and editing correspondence, maintaining files, and performing dataentry tasks.

Coordinate and schedule meetings, appointments, andconference room reservations; ensure meeting spaces are properly equipped andorganized.

Assist with special projects, events, and other duties asassigned to support team and organizational goals.

Who You Are:

• Bachelor's degree or equivalent combination of education andexperience
• Prior experience working in an administrative capacity
• Availability to work Monday through Friday with flexibilitywhen needed
• Computer literacy and proficiency in Microsoft Word,Outlook, and data entry
• Well-developed verbal, listening, and written communicationskills
• Strong organizational skills and ability to prioritizemultiple tasks
• Good attention to detail and commitment to qualitywork
• Ability to work independently and collaboratively as part ofa team
• Ability to maintain a professional appearance anddemeanor
• Ability to interact effectively with a wide variety ofpeople on various issues
• Ability to work in a busy office environment with constantinterruptions

Ideal to Have:

• Experience with multi-line phone systems

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlesslyblending 40 years of tradition with forward-thinking innovation.We’vecreated a team of over10,000 employeesinover 40 locations around the globe dedicated to making great real estatesoftware products.

Discover the Yardi Difference:

Yardi is more than just a software company – we arededicated to creating a positive impact in our communities. Annually, Yardiextends philanthropic support to organizations chosen by our employees. Ourteam has contributed to over 350 nonprofits globally,demonstratingourcommitment to various causes and communities.

Our award-winning culture, consistently recognized byGlassdoor's prestigious "Best Place to Work", fosters support,collaboration, and growth. We prioritize your well-being with comprehensivebenefits, including 100% paid employee medical premiums, company profit-sharingplan, and flexible work arrangements.

$24.03/hr - $27.00/hr