Executive Administrative Assistant (Commercial Real Estate)

Wexler Healthcare & Commercial Properties; New York (NY); In loco; USD 65.000 - 78.000; Tempo pieno

Descrizione del lavoro

Wexler Healthcare & Commercial Properties is seeking an Executive Administrative Assistant to support a top Manhattan Commercial Real Estate Team. The role works directly with the Real Estate Broker to streamline daily operations and maximize productivity in a fast-paced setting.

Responsibilities include managing calls, emails, calendar, and travel, while maintaining filing systems and contact databases. The position emphasizes confidentiality, organization, and collaboration across IT, HR, and

Competenze

• 2–3 years of high-level executive assistant experience.
• Proficient in Microsoft Office Suite.
• Proficient in Adobe Acrobat Pro.
• Experience with Adobe Creative Suite or willingness to learn.
• Knowledge of standard office administrative practices and procedures.
• Extremely organized with ability to manage multiple agendas.

Mansioni

• Answer, log, and prioritize calls according to the Broker's guidelines.
• Monitor and prioritize Broker's emails and route as needed.
• Alert Broker of significant calls or emails, on-site or in the field.
• Maintain Broker's calendar and prepare materials for meetings.
• Arrange travel and prepare detailed itineraries.
• Prepare correspondence and presentations as required.
• Maintain filing systems and an accurate contacts database.
• Coordinate with IT, HR, and other internal teams.
• Support other Brokers on the team as needed.
• Maintain social media editorial calendar and stay current with trends.

Conoscenze

Excellent communication

Organizational skills

Attention to detail

Self-motivated

Confidentiality

Team player

Strumenti

Microsoft Office Suite

Adobe Acrobat Pro

Adobe Creative Suite

Descrizione del lavoro

A renowned real estate broker is seeking an Executive Administrative Assistant to join a successful Manhattan Commercial Real Estate Team. The Executive Administrative Assistant will work directly with the Real Estate Broker to facilitate the smooth and efficient functioning of the Broker’s daily business operations and maximize productivity. The assistant will have the opportunity to gain vast exposure to the commercial real estate industry. The candidate must have the ability to work in a fast-paced, high-pressure environment.

Main Responsibilities Include:

• Answer, log, and prioritize calls according to the Broker's guidelines
• Monitor and prioritize Broker's emails. Diligently work with the Broker throughout the day to ensure all emails are responded to or disseminated to the appropriate party in a timely fashion
• Alert Broker immediately of calls or emails that are of significant importance, whether Broker is on site or in the field
• Remain current on Broker's ongoing transactions and prevalent areas of focus to properly prioritize all calls, emails, meetings, and persons of significant interest
• Maintaining Broker's calendar, including scheduling of meetings and conference calls, and preparing Broker with all relevant materials and information for each meeting and appointment
• Reviewing Broker's scheduled meetings, appointments, and conference calls in advance, allowing appropriate time for preparation
• Securing travel arrangements and developing comprehensive travel itineraries that are clearly detailed and easily accessible to Broker
• Preparing accurate correspondence and other presentations as needed
• Receiving incoming mail and faxes, determining their priority level, and disseminating to the appropriate personnel
• Organizing and maintaining a filing system that ensures quick and easy access to information when responding to requests from the Broker
• Maintain an accurate database of all contacts, including phone numbers, emails, addresses, and other relevant information
• Managing office technology with support from the IT team
• Assisting with special projects as needed
• Interfacing professionally with in-house IT, HR, and all other persons both inside and outside of the company
• Assist other Brokers on the team as needed
• Maintain social media editorial calendar using existing media, staying abreast of trends
• Adapt and expand responsibilities over time as the role evolves to support changing business goals and organizational needs
• Organizational and planning skills
• Excellent communication and customer service skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Self-motivated
• Confidentiality of proprietary and other information
• Works well on a team
• Attention to detail and accuracy

Desired but not required:

• Experience in the real estate industry

Minimum experience and software skills:

• 2-3 years of relevant experience providing support at a high level
• Proficient computer and internet skills
• Proficient in Microsoft Office Suite
• Proficient in Adobe Acrobat Pro
• Working knowledge of Adobe Creative Suite or willingness to learn
• Knowledge of standard office administrative practices and procedures
• Extremely organized, with the ability to manage multiple agendas at once

Employment Type

Full-time

Salary Expectation

$65,000–$78,000 - Compensation based on experience