Administrative Assistant

Michael Page US; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Five days onsite in NY

Direct interaction with leadership

Job summary

Michael Page US is seeking an Administrative Assistant for a respected construction firm in New York. The role focuses on bid and tender support, subcontractor coordination, and robust project administration in a deadline-driven environment.

You will join a team that values accountability and hands-on problem solving. Five days onsite in NY, strong MS Office and document management skills, and the ability to manage multiple deadlines are essential.

Qualifications

• 3+ years of administrative experience within the construction, general contracting, or related industry.
• Experience supporting construction projects, bids, estimating teams, project managers, or field operations.
• Strong understanding of construction documentation, subcontractor coordination, and project administration.
• Highly organized with exceptional attention to detail.
• Able to prioritize effectively and manage multiple deadlines simultaneously.
• Self-motivated, resourceful, and comfortable working in a hands-on environment.
• Confident communicator who knows when to work independently and when to seek guidance.
• Proficient with Microsoft Office and document management systems.
• Comfortable working onsite five days per week and contributing wherever needed.

Responsibilities

• Support project managers with bid and tender preparation.
• Coordinate subcontractor and vendor communication to obtain pricing, quotes, and required documentation.
• Prepare, track, and organize bid packages and submission materials.
• Request and manage certificates of insurance and other compliance documents.
• Maintain project files, job folders, and electronic records.
• Assist with construction-related paperwork, permits, contracts, and government documentation.
• Coordinate time-sensitive bid deliveries and project submissions.
• Answer phones and serve as a point of administrative support for the office.
• Assist with general office administration and operational tasks as needed.
• Ensure all documentation is completed accurately and submitted within deadlines.

Skills

Administrative experience

MS Office proficiency

Document management systems

Onsite work experience

Communication skills

Tools

Microsoft Office

Document management systems

Job description

• Join a respected construction firm with long-term stability.
• Play a key role supporting high-profile project bids and operations.

About Our Client

Our client is an established construction and general contracting company that delivers commercial, educational, and private-sector projects throughout the region. With a collaborative, entrepreneurial environment, the team values hard work, accountability, and individuals who can thrive in a deadline-driven construction setting.

Job Description

• Support project managers with bid and tender preparation.
• Coordinate subcontractor and vendor communication to obtain pricing, quotes, and required documentation.
• Prepare, track, and organize bid packages and submission materials.
• Request and manage certificates of insurance and other compliance documents.
• Maintain project files, job folders, and electronic records.
• Assist with construction-related paperwork, permits, contracts, and government documentation.
• Coordinate time-sensitive bid deliveries and project submissions.
• Answer phones and serve as a point of administrative support for the office.
• Assist with general office administration and operational tasks as needed.
• Ensure all documentation is completed accurately and submitted within deadlines.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants.

The Successful Applicant

A successful Administrative Assistant should have:

• 3+ years of administrative experience within the construction, general contracting, or related industry.
• Previous experience supporting construction projects, bids, estimating teams, project managers, or field operations is required.
• Strong understanding of construction documentation, subcontractor coordination, and project administration.
• Highly organized with exceptional attention to detail.
• Able to prioritize effectively and manage multiple deadlines simultaneously.
• Self-motivated, resourceful, and comfortable working in a hands-on environment.
• Confident communicator who knows when to work independently and when to seek guidance.
• Proficient with Microsoft Office and document management systems.
• Comfortable working onsite five days per week and contributing wherever needed.

What's on Offer

• Competitive salary between $70,000 and $90,000 USD annually.
• Stable opportunity with an established construction business.
• Exposure to all aspects of project administration and bidding.
• Direct interaction with company leadership and project teams.
• Opportunity to build long-term knowledge within the construction industry.
• Hands-on role with meaningful responsibility and growth potential.
• Five days onsite in NY.