Administrative Assistant

Private Company; New York (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

6AM City, LLC in New York, NY is seeking an Administrative Assistant to be the first point of contact and to support daily operations in a fast-paced office. The role requires professionalism, strong organizational skills, and a proactive attitude.

You will handle calls, greet visitors, manage emails, enter data in Excel and QuickBooks, and assist accounting and logistics. Candidates with prior office experience and a friendly, detail-oriented approach will fit well.

Qualifications

• Previous administrative or office experience preferred.
• Professional, well-spoken and friendly.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities effectively.
• Proficient in Microsoft Office.

Responsibilities

• Answer and direct incoming phone calls.
• Greet visitors in a professional and friendly manner.
• Monitor the front entrance and buzz in authorized visitors and deliveries.
• Respond to emails promptly and professionally.
• Receive and document inquiries and sales leads, forwarding them to the appropriate person.
• Process and organize customer sales orders.
• Enter orders into production log on excel.
• Enter information into QuickBooks as needed.
• Scan and upload documents to the company's digital filing system.
• Receive, sort, and distribute incoming mail and packages.
• Assist with general office duties and provide support to the accounting department as needed.

Skills

Organizational skills

Multitasking

Professional communication

Attention to detail

Tools

Microsoft Office

QuickBooks

Job description

Job Description

We are looking for a dependable, organized, and motivated Administrative Assistant to join our team. This position is the first point of contact for our office and plays a key role in supporting our daily operations. The ideal candidate is professional, well-spoken, detail-oriented, eager to learn, and enjoys working in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls.
• Greet visitors in a professional and friendly manner.
• Monitor the front entrance and buzz in authorized visitors and deliveries.
• Respond to emails promptly and professionally.
• Receive and document inquiries and sales leads, forwarding them to the appropriate person.
• Process and organize customer sales orders.
• Enter orders into production log on excel.
• Enter information into QuickBooks as needed.
• Scan and upload documents to the company's digital filing system.
• Receive, sort, and distribute incoming mail and packages.
• Assist with general office duties and provide support to the accounting department as needed.

Qualifications

• Previous administrative or office experience preferred.
• Professional, well-spoken and friendly
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with QuickBooks.
• Well-rounded, dependable, and willing to learn.
• Ability to work independently and as part of a team.