Administrative Assistant

Transitional Services For New York Inc; New York (NY); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Benefits/PTO/Vacation

Job summary

Transitional Services for New York, Inc. in Jamaica, NY is seeking an Administrative Assistant to provide administrative support to the Facilities Operations and Development staff.

The role requires strong organizational, communication, and MS Office skills, and the ability to manage multiple tasks with minimal supervision. The position offers a full-time schedule with a salary of $35,000 per year, plus benefits.

Qualifications

• A Bachelor’s degree with one year of relevant experience or an Associate degree with three years of experience.
• Strong written and verbal communication, and excellent organizational skills are required.
• Proficiency in MS Office applications (Word, Excel) is essential.

Responsibilities

• Provide general administrative support to staff in Facilities Operations and Development.
• Review invoices and track building vs. program expenses per directives.
• Monitor NY records, unpaid bills, and violations for designated properties.
• Maintain logs for utilities and registrations and report monthly to staff.
• Create and organize computer files related to the above tasks.
• Perform other duties as assigned by Facilities Operations and Development staff.

Skills

Communication skills

Interpersonal skills

Multi-tasking under pressure

Teamwork & independence

MS Office proficiency

Education

Bachelor’s degree + 1 year experience

Associate degree or 60 credits + 3 years experience

Tools

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Jamaica, NY, US

Transitional Services for New York, Inc.,(TSINY) not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs.

Seeking Administrative Assistantfor one of our Jamaica (Queens), NY locations.

Salary: $35,000 annually, $19.23/ Hr., Full-Time

Benefits/PTO/ Vacation

Position Summary

To provide administrative and clerical support to staff in Facilities Operations and Development.

Essential Functions

• Provide general administrative and clerical support to the staff in Facilities Operations and Development.
• Review maintenance, repair and supply invoices at properties designated by the Divisional Director of Facilities Operations and Development, and determine what percentage of each invoice is a building expense and what percentage is a program expense based on criteria provided by staff.
• Review New York City records for unpaid bills and violations at properties designated by the Divisional Director of Facilities Operations and Development.
• Keep a log of all utility bills and New York City charges at properties designated by the Divisional
• Director of Facilities Operations and Development, and on a monthly basis, transmit this information to designated members of the staff.
• Keep a log of New York City and New York State registrations that are due annually, and inform staff two months before the next annual registration is due.
• Establish and maintain computer files of information related to the above functions.
• Perform other administrative and clerical tasks and duties that are assigned by a member of the staff in Facilities Operations and Development.
• Be able to sit and stand as needed, with or without reasonable accommodation.
• May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation.
• Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation.
• During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan.
• Perform other related duties as required.

Experience/Education/Skills/Abilities

• A Bachelor’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the US Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and one year of relevant experience.
• Or, an Associate degree or 60 semester credits from an accredited college and three (3) years of progressively responsible relevant experience.
• Prior office/administration experience and strong organizational skills are required.
• Excellent oral and written communication skills are required.
• Strong interpersonal skills are required.
• Ability to work well under pressure while juggling multiple tasks simultaneously.
• Ability to prioritize with minimal supervision and work independently, as well as function as a member of a team
• Proficiency in technology, including web based applications and MS Office applications, such as Excel and Word.