Administrative Assistant (Temp-Perm)

Career Group; Boston (MA); On-site; USD 44,000 - 51,000; Full time

Job summary

Career Group is seeking an Administrative Assistant to support a senior group within a top-tier global financial firm's Global Banking & Markets division in Boston, MA. This onsite role offers exposure to high-level meetings and confidential information.

The ideal candidate will coordinate calendars, arrange domestic and international travel, process invoices, and help with onboarding, memos, and reports, while delivering professional client interactions.

Qualifications

• 2-3+ years of administrative or executive support experience.
• Excellent interpersonal and communication skills, with high attention to detail.
• Ability to handle confidential information with integrity and discretion.
• Ability to juggle competing priorities in a fast-paced, deadline-driven environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide high-level administrative support to a senior group or executive in a complex, fast-paced team environment.
• Coordinate complex, senior-level internal and external meetings and conference calls, managing calendars and prioritizing competing requests and related logistics.
• Field a high volume of calls and correspondence, interacting with senior business leaders and clients in a professional and effective manner.
• Support internal and external managers or clients, including responding to and following up on client requests.
• Coordinate a high volume of domestic and international travel arrangements and process related expense reports.
• Prepare and distribute divisional correspondence, memos, letters, reports, and other business documents.
• Support onboarding and offboarding processes, including new hires, transfers, and terminations.
• Manage monthly invoices, coordinate payment, and order/maintain office supplies.
• Handle general administrative duties (copying, filing, archiving) and support ad-hoc projects, committees, or group events

Skills

Administrative support

Communication

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

We're hiring an Administrative Assistant to support a senior group or executive within a top-tier global financial firm's Global Banking & Markets division in Boston, MA. Great opportunity for a polished, detail-oriented professional to gain experience at a leading Wall Street institution.

Location: Boston, MA (fully onsite, 5 days/week)

Contract Length: 6 months (potential for extension or conversion)

Pay: $32-37/hour (hourly during the contract stage)

Responsibilities:

• Provide high-level administrative support to a senior group or executive in a complex, fast-paced team environment
• Coordinate complex, senior-level internal and external meetings and conference calls, managing calendars and prioritizing competing requests and related logistics
• Field a high volume of calls and correspondence, interacting with senior business leaders and clients in a professional and effective manner
• Support internal and external managers or clients, including responding to and following up on client requests
• Coordinate a high volume of domestic and international travel arrangements and process related expense reports
• Prepare and distribute divisional correspondence, memos, letters, reports, and other business documents
• Support onboarding and offboarding processes, including new hires, transfers, and terminations
• Manage monthly invoices, coordinate payment, and order/maintain office supplies
• Handle general administrative duties (copying, filing, archiving) and support ad-hoc projects, committees, or group events

Requirements:

• 2-3+ years of administrative or executive support experience preferred
• Excellent interpersonal and communication skills, with high attention to detail
• Comfortable handling highly sensitive and confidential information with the highest degree of integrity, professionalism, and discretion
• Able to juggle competing priorities in a fast-paced, deadline-driven, high-pressure environment
• Strong problem-solving skills, sound independent judgment, and the ability to adapt to unexpected events
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• A self-starter who anticipates needs, solves problems independently, and follows through with a strong sense of urgency
• Comfortable working with people at all organizational levels; team player with a positive, professional attitude