Administrative Assistant

CPI Aerostructures, Inc.; New York (NY); On-site; USD 25,000 - 35,000; Full time

Job summary

CPI Aerostructures, Inc. is seeking an Administrative Assistant to support day-to-day operations in our New York office. You will answer calls, greet visitors, manage mail, coordinate training, and assist with events and office logistics.

Ideal candidates have a high school degree, at least 2 years of related experience, and strong MS Office skills. You will maintain confidentiality, prioritize tasks, and communicate professionally in a fast-paced environment.

Qualifications

• High School Degree and a minimum of 2 years of job-related experience.
• Proficient in MS Excel, Word, and Outlook
• High level of interpersonal skills
• Ability to maintain a high level of confidentiality
• Professional with excellent communication, writing and presentation skills
• High attention to detail and proofreading capabilities
• Ability to work in a fast-paced environment and prioritize workload

Responsibilities

• Manage all aspects of the Front Office to include answering the phone, receiving and directing all visitors, guests, and service/delivery people
• Sort and distribute incoming and outgoing mail
• Monitor and order office supplies as needed
• Coordinate/schedule training for corporate training, OSHA and safety
• Safety- manage accident investigations, emergency evacuation, attend meetings
• Company events planning
• Manage company store and ordering of merchandise
• Ensure kitchen and employee lounges/break rooms are stocked appropriately
• Perform copying and binding services as necessary and maintain copies as needed
• Special projects or assistance which may include working on mass mailings, data input, corporate scheduling and general support of Company sponsored events
• Other special projects and additional duties as assigned

Skills

Interpersonal skills

Communication

Attention to detail

Confidentiality

Education

High School Degree

Tools

MS Excel

MS Word

Outlook

Job description

The Administrative Assistant will provide constant assistance to staff in the day-to-day operation of the organization. Responsible for daily tasks such as answering main phone line, receiving all visitors, sorting and distributing mail, managing office supply inventory, coordinating office catering, maintaining office kitchen supplies, and overall general support of all administrative services.

Essential Functions

Manage all aspects of the Front Office to include answering the phone, receiving and directing all visitors, guests, and service/delivery people

Sort and distribute incoming and outgoing mail

Monitor and order office supplies as needed

Coordinate/schedule training for corporate training, OSHA and safety

Safety- manage accident investigations, emergency evacuation, attend meetings

Company events planning

Manage company store and ordering of merchandise

Ensure kitchen and employee lounges/break rooms are stocked appropriately

Perform copying and binding services as necessary and maintain copies as needed

Special projects or assistance which may include working on mass mailings, data input, corporate scheduling and general support of Company sponsored events

Other special projects and additional duties as assigned

Qualifications

High School Degree and a minimum of 2 years of job-related experience

Proficient in MS Excel, Word, and Outlook

High level of interpersonal skills

Ability to maintain a high level of confidentiality

Professional with excellent communication, writing and presentation skills

High attention to detail and proof reading capabilities

Ability to work in a fast-paced environment and prioritize workload

The salary range for this position is : $18.50-$25.26 per hour. Actual compensation will be dependent upon the individual's skills, experience, qualifications and other factors allowed by law. Individuals are not typically hired at or near the top of the salary range.

CPI Aero considers all qualified applicants for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status