Office Administrative Assistant

Stremicks Heritage Foods; Colonia Manzanilla (CA); Sur place; USD 44 000 - 48 000; Plein temps

Avantages offerts par ce poste

Equal opportunity employer

Accessibility assistance

Résumé du poste

Stremicks Heritage Foods is seeking an administrative assistant to support multiple business units. You will handle calls and emails, schedule meetings, and prepare documents while ensuring accuracy and confidentiality.

The role requires 2–5 years of related experience and strong MS Office skills. Daily tasks include managing calendars, coordinating events, producing reports, assisting with budgeting, and maintaining filing systems.

Qualifications

• High school diploma or equivalent required; 2–5 years in administration preferred.
• Proficiency with Microsoft Office Suite and accurate document handling.
• Strong communication, organization, and customer service skills.

Responsabilités

• Manage inbound/outbound calls and emails; take messages or direct inquiries as needed.
• Schedule and manage appointments and calendars.
• Coordinate in-office and offsite meetings, luncheons, and events.
• Prepare, edit, and maintain documents and reports with grammar and formatting accuracy.
• Produce and distribute regular and ad-hoc reports; assist with budget administration.
• Handle mail and faxes; maintain filing systems and inventories.
• Provide administrative support to multiple business units as required.

Connaissances

Customer service

Communication

Attention to detail

Multi-tasking

Organizational skills

Interpersonal skills

Confidentiality

Formation

High school diploma or equivalent

2–5 years of administrative or related work experience

Certification and/or license may be required

Outils

Microsoft Office Suite

Company computer systems

Description du poste

Perform varied administrative activities in support of individuals and/or a business area. Demonstrate a strong level of technical ability with a variety of tools, software applications, and/or databases. Create, update, and review documentation. Manage the flow of communication by fielding telephone calls and/or emails. Schedule and orchestrate meetings, prepare meeting requirements, gather provisions, and receive and direct visitors. Scan, fax, file, sort, and distribute mail. Order supplies and maintain inventories. Serve as a knowledgeable resource for questions regarding individuals or areas supported and the company. Work under general guidance, requiring instruction only on new assignments.

Job Duties and Responsibilities

• Manage inbound and/or outbound telephone calls or emails; take messages/transfer calls or forward/respond to emails as appropriate
• Schedule or manage appointments and calendars
• Coordinate in-office and offsite meetings, lunches, and events as needed
• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained
• Produce and distribute scheduled and ad-hoc reports
• Assist with budget administration
• Handle incoming and outgoing mail and faxes
• Maintain databases and filing systems, whether electronic or paper
• Order and maintain inventory of appropriate office and meeting supplies
• Provide skilled administrative support and assist with tasks when requested by various business units
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required

Education and Experience

• High school diploma or equivalent
• 2 to 5 years of administrative or related work experience
• Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

• Strong knowledge of and skill with Microsoft Office Suite and company computer systems
• Able to demonstrate customer service skills in a courteous, professional, and helpful manner
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to maintain confidentiality of information
• Able to problem solve
• Able to work with accuracy and attention to detail
• Able to multi-task
• Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills)
• Able to perform tasks and duties without constant supervision
• Must be able to read, write and speak English

Requirements

An Equal Opportunity Employer including Disabled/Veterans

Pay Range

$32.00-$35.00

Employer Privacy Policy

An Equal Opportunity Employer including Disabled/Veterans

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