Administrative Assistant & Calendar Management

Mindlance, Inc.; East Durham (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A national recruiting company is seeking an Administrative Assistant to provide essential support in document management, correspondence, and scheduling. The role requires proficiency in office software, strong attention to detail, and the ability to coordinate meetings and travel. Ideal candidates will have skills in proofreading and organizational tasks. This position offers an opportunity to contribute to a dynamic team in the Town of Durham, New York.

Qualifications

• Proficient in office software and administration tasks.
• Strong proofreading and grammar skills.
• Ability to coordinate meetings and travel plans.

Responsibilities

• Perform administrative and secretarial duties as requested.
• Screen calls and assist callers.
• Prepare materials for presentations.

Skills

Attention to detail

Computer software knowledge

Time management

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials

Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar.

Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports.

Transcribe and type correspondence and other documents, and proofread materials.

Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars.

Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities.

Typically provides general administrative support for a department.

Additional Information

All your information will be kept confidential according to EEO guidelines.

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