Administrative Assistant

Addison Group; Nashville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Addison Group is seeking an Office Administrator to support a growing corporate office in Nashville. This contract-to-hire role suits an organized, dependable professional who enjoys wearing multiple hats and providing support across a variety of administrative functions.

Work schedule is Monday–Friday, 8:00 AM–5:00 PM, 100% onsite. The small office of about 10–15 staff offers an open, collaborative environment and opportunities to contribute across departments.

Qualifications

• Administrative or receptionist experience required.
• Proficiency with Outlook and basic Excel.
• Experience with Adobe or similar tools helpful.
• Strong organization and attention to detail.
• Effective written and verbal communication.

Responsibilities

• Manage email reminders, filing, and general office organization.
• Coordinate with vendors and assist with W-9 documentation.
• Assist with administrative needs related to new store openings.
• Manage gift card-related tasks and uncashed payroll check documentation.
• Coordinate FedEx, post office, and other mail/shipping needs.
• Order and occasionally pick up lunches for meetings and office needs.
• Assist with special projects and additional administrative responsibilities as needed.

Skills

Administrative experience

Outlook proficiency

Excel basics

Adobe familiarity

Organizational skills

Communication skills

Multi-department support

Tools

Microsoft Outlook

Microsoft Excel

Adobe

Skype

Job description

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Qualifications

• Previous administrative, office support, or receptionist experience
• Proficiency with Microsoft Outlook and basic Microsoft Excel
• Familiarity with Adobe; experience with Skype or similar communication platforms is helpful
• Strong organizational skills and attention to detail
• Professional written and verbal communication skills
• Ability to manage multiple priorities and assist across departments
• Proactive, dependable, and comfortable working in a small, fast-paced office environment

Job Description

Addison Group is seeking an Office Administrator to support a growing corporate office in Nashville. This is a contract-to-hire opportunity for an organized, dependable professional who enjoys wearing multiple hats and providing support across a variety of administrative functions.

Work Schedule

Monday–Friday, 8:00 AM–5:00 PM, 100% onsite. Some flexibility in hours may be available.

Key Responsibilities

• Manage email reminders, filing, and general office organization
• Coordinate with vendors and assist with W-9 documentation
• Assist with administrative needs related to new store openings
• Manage gift card-related administrative tasks and uncashed payroll check documentation
• Coordinate FedEx, post office, and other mail/shipping needs
• Order and occasionally pick up lunches for meetings and office needs
• Assist with special projects and additional administrative responsibilities as needed

This position is contract-to-hire and will join a small corporate office of approximately 10–15 employees with an open, collaborative work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.