Administrative Assistant

Patterns Hiring; Mount Holly Township (NJ); Presencial; USD 25.000 - 34.000; Jornada completa

Descripción de la vacante

Patterns Hiring, Inc. is seeking an Administrative Assistant I in the Credit Department for our Westampton, NJ office. This onsite role supports the review of B2B credit applications, account setup in SAP, and ongoing credit data maintenance.

You will handle filing, data entry, and routine administrative tasks to keep the department running smoothly. Daily tasks include confirming document accuracy, updating master files, and coordinating with sales and finance to resolve credit issues.

Formación

• High school diploma or equivalent required.
• Minimum 1 year of B2B commercial credit and collections experience.
• Hands-on SAP experience for customer account setup and data maintenance.
• Intermediate proficiency in Microsoft Word and Excel.
• Strong attention to detail and data-entry accuracy.
• Excellent written and verbal communication skills.

Responsabilidades

• Review and process B2B commercial credit applications and supporting documentation for new customer accounts.
• Verify the accuracy and completeness of credit applications and required account setup documents.
• Create and establish new customer accounts and account numbers within the SAP system.
• Set up new customer locations and maintain existing customer account information.
• Conduct credit investigations by contacting business references, credit bureaus, and financial institutions.
• Review financial and credit information to support customer credit evaluations.
• Update and maintain customer master files, credit records, and account documentation.
• Organize, maintain, and manage customer credit files to ensure accurate recordkeeping.
• Follow up on pending credit applications and communicate application status to relevant parties.
• Perform general administrative and clerical duties to support the Accounting/Credit Department.
• Ensure accuracy, confidentiality, and timely completion of assigned tasks.

Conocimientos

Attention to detail

Communication skills

Time management

Educación

High school diploma or equivalent

Herramientas

SAP

Microsoft Excel

Microsoft Word

Descripción del empleo

Administrative Assistant I – Credit DepartmentLocation: 84 Stemmers Lane, Westampton, NJ 08060Job Type: Contract to hireWork Arrangement: OnsiteSchedule: Monday–FridayHours: 40 hours per weekShift: 8:00 AM – 4:30 PM (30-minute unpaid lunch) OR 8:00 AM – 5:00 PM (1-hour unpaid lunch)Position OverviewThis position will primarily focus on reviewing business-to-business (B2B) credit applications, setting up new customer accounts, conducting credit investigations, and maintaining accurate customer credit records. The ideal candidate will have previous commercial credit and collections experience, familiarity with SAP, and strong administrative and data-entry skills.Key ResponsibilitiesReview and process B2B commercial credit applications and supporting documentation for new customer accounts.Verify the accuracy and completeness of credit applications and required account setup documents.Create and establish new customer accounts and account numbers within the SAP system.Set up new customer locations and maintain existing customer account information.Conduct credit investigations by contacting business references, credit bureaus, and financial institutions.Review financial and credit information to support customer credit evaluations.Update and maintain customer master files, credit records, and account documentation.Organize, maintain, and manage customer credit files to ensure accurate recordkeeping.Follow up on pending credit applications and communicate application status to relevant parties.Perform general administrative and clerical duties to support the Accounting/Credit Department.Ensure accuracy, confidentiality, and timely completion of assigned tasks.Required QualificationsHigh school diploma or equivalent required.Minimum of 1 year of B2B commercial credit and collections experience.Previous experience working with a manufacturer, distributor, wholesaler, or similar business that extends commercial credit to customers.Hands-on experience with SAP for customer account setup and data maintenance.Intermediate proficiency in Microsoft Word and Excel.Familiarity with automated Accounts Receivable (A/R) software and credit management systems.Strong written and verbal communication skills.Excellent attention to detail and data-entry accuracy.Ability to manage multiple tasks, meet deadlines, and maintain organized records.Strong numerical, filing, and organizational skills.Preferred Candidate BackgroundCandidates with experience in any of the following roles may be a good fit:Credit ClerkCredit AssistantCredit AdministratorCredit and Collections SpecialistAccounts Receivable (A/R) SpecialistA/R ClerkCredit Application ProcessorCustomer Account SpecialistCommercial Credit CoordinatorWork Environment & Interview DetailsThis is an onsite position at the company's Westampton, NJ location.Standard Monday–Friday schedule, with 40 working hours per week.Candidates should be comfortable working in an office environment and handling administrative, credit-related, and data-entry responsibilities.An in-person interview is required.Interview Attire: Business casual. Jeans in good condition and sneakers are acceptable. Graphic T-shirts are not permitted.You should be proficient in:Microsoft ExcelA/RAccount ReceivableB2B Credit and collectionSAP