Administrative Assistant I

PeopleShare by PROMAN; Westampton Township (NJ); On-site; USD 23,000 - 32,000; Full time

Job summary

PeopleShare by PROMAN is seeking an Administrative Assistant I to support the Credit Department for a leading distribution company. The role focuses on accurate setup and maintenance of customer credit accounts in SAP, while providing essential administrative support in a fast-paced environment.

The ideal candidate has credit and collections experience, strong organizational skills, and meticulous attention to detail.

Qualifications

• 1 year of credit and collections experience in a B2B environment.
• Experience using SAP to set up customer accounts and communicate terms.
• Intermediate Excel and Word skills to manage credit records.
• Familiarity with automated accounts receivable systems.

Responsibilities

• Review credit applications and new account documentation for completeness and accuracy.
• Set up customer accounts within SAP and communicate approved credit terms to sales.
• Conduct credit investigations with references, bureaus, and financial institutions.
• Establish customer accounts for new and existing locations.
• Maintain and update customer master records and account information.
• Organize and maintain customer credit files and supporting documentation.
• Provide timely updates regarding account status and credit file activity.
• Communicate professionally with internal departments and external customers via phone and email.
• Perform general administrative and clerical duties to support departmental operations.
• Assist with special projects and additional assignments as needed.

Skills

Strong organizational skills

Time-management

Attention to detail

Customer service

Communication skills

Education

High School Diploma or GED

Tools

SAP

Microsoft Excel

Microsoft Word

Accounts Receivable (A/R) systems

Job description

Administrative Assistant I (Credit Department)

Pay Rate: $20.00/hour
Schedule: Monday-Friday, Onsite

• 8:00 AM - 4:30 PM (30-minute unpaid lunch) OR
• 8:00 AM - 5:00 PM (1-hour unpaid lunch)

Dress Code: Business Casual

• Jeans permitted if in good condition (no rips or holes)
• No graphic t-shirts
• Sneakers are acceptable

Position Overview

PeopleShare is seeking a detail-oriented and organized Administrative Assistant I to support the Credit Department for a leading distribution company. This position plays a critical role in ensuring the accurate setup and maintenance of customer credit accounts while providing administrative support in a fast-paced, deadline-driven environment. The ideal candidate will have experience with credit and collections processes, strong organizational skills, and the ability to handle sensitive information with accuracy and professionalism.

Key Responsibilities

• Review credit applications and new account documentation for completeness and accuracy.
• Set up customer accounts within SAP and communicate approved credit terms to sales representatives.
• Conduct credit investigations by contacting business references, credit bureaus, and financial institutions.
• Establish customer accounts for new and existing business locations.
• Maintain and update customer master records and account information.
• Organize and maintain customer credit files and supporting documentation.
• Provide timely updates regarding account status and credit file activity.
• Communicate professionally with internal departments and external customers via phone and email.
• Perform general administrative and clerical duties to support departmental operations.
• Assist with special projects and additional assignments as needed.

Qualifications

• High School Diploma or GED required.
• Minimum of 1 year of credit and collections experience in a business-to-business (B2B) environment.
• Previous experience working with SAP required.
• Intermediate Microsoft Excel and Microsoft Word skills.
• Familiarity with automated Accounts Receivable (A/R) systems.
• Strong verbal and written communication skills.
• Excellent attention to detail and accuracy.
• Experience filing and organizing documents in numerical order.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Top Skills Needed

• Strong organizational and time-management skills.
• Ability to work efficiently in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Proficiency with SAP and Microsoft Office applications.
• Strong customer service and communication abilities.

Preferred Attributes

• Self-motivated and dependable.
• Analytical thinker with strong problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional, positive, and customer-focused attitude.

Why Apply?

This is an excellent opportunity for an administrative professional with credit and collections experience to join a dynamic team. If you thrive in an organized, fast-paced environment and enjoy working with detailed financial and customer account information, we'd love to hear from you. Pay rate is $20.00 per hour, with a consistent weekday schedule and a professional office setting.