Administrative Assistant

KellyPartners; Mission Viejo (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Paid time off benefits

Health Insurance

Postgraduate study support

Employee Assistance Program

Awards and bonuses for top performers

Modern, bright workplaces

Job summary

A professional services firm in California is seeking an Administrative Assistant to support billing, payroll, and general office duties. Candidates should have 1-3 years of relevant experience and strong organizational skills. Microsoft Office proficiency is required. This position offers opportunities for personal and professional growth, and you will be part of a collaborative team environment.

Qualifications

• 1-3 years of experience in administrative, accounting or billing support.
• Strong organizational skills and attention to detail.
• Ability to multi-task and manage priorities in a fast-paced environment.

Responsibilities

• Answer and transfer phone calls.
• Support billing and accounts receivable.
• Assist with payroll and client billing.
• Organize and prepare tax return packages for mailing.
• Provide general administrative support as needed.

Skills

Strong organizational skills

Attention to detail

Multi-tasking abilities

Proficiency in Microsoft Office

Problem-solving attitude

Education

High school diploma or equivalent

Associate or bachelor's degree in accounting, finance or Business

Job description

At Kelly+Partners, we operate with one clear mission: "to help our people, Private Business Owners, and the communities we work in Be Better Off". We are committed to providing personal and professional growth opportunities to ensure all our team members are set up for a fulfilling and successful future.

Why Join Us?

In addition to working in an organization that is committed to offering the best services and opportunities to both our clients and our team, you will also have access to the following benefits:

• Diverse range of clients to grow your skills
• Company events
• Modern, bright workplaces with state-of-the-art technology
• Awards and bonuses for top performers
• Paid time off benefits
• Simple IRA
• Health Insurance
• Postgraduate study support
• Employee Assistance Program

The Opportunity

As an Administrative Assistant, you will be a key player in enabling Kelly+Partners’ next phase of growth. The successful applicant will become an integral part of the broader team and will have at least 2-3 years' experience in administrative, accounting or billing support.

Position Responsibilities

• Answer and transfer phone calls
• Support billing and accounts receivable, including sending out statements and collections
• Assist with payroll and client billing
• Bank verifications of client's daily sales deposits
• Organize and prepare tax return packages for mailing
• Handle daily outgoing mail and incoming correspondence.
• Re-stock printers and order office supplies
• Coordinate with team members on office supply management
• Provide general administrative support as needed

About You

• 1-3 years of experience in administrative, accounting or billing support.
• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance or Business is a plus
• Strong organizational skills and attention to detail
• Ability to multi-task and manage priorities in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Team player with a proactive problem-solving attitude