Administrative Assistant

Direct Staffing Inc; City of Rochester (NY); On-site; USD 20,664 - 34,440; Full time

Job summary

A reputable recruitment agency is seeking an Administrative Assistant to provide administrative support in Rochester, NY. The role involves processing correspondence, handling calls, scheduling meetings, and managing travel arrangements. A high school diploma is required, with preference given to candidates with an AAS degree in secretarial science. This position offers opportunities for career growth and development, making it ideal for motivated individuals looking for diverse opportunities.

Qualifications

• High school diploma required, with additional training in stenography and office procedures.
• An AAS degree in secretarial science preferred.

Responsibilities

• Prepare and process correspondence and communications.
• Proofread and edit various types of information.
• Handle phone calls, messages, and visitor inquiries.
• Organize and maintain calendars for staff members.
• Make travel arrangements and manage expense reports.

Education

High school diploma

AAS degree in secretarial science

Job description

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

Job Description

Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members’ calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary.

Qualifications

A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred.

Additional Information

All your information is kept confidential as per EEO standards.

Why is this a greatopportunity? The answer is simple…working at our client is more than a job; it’s a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!