Administrative Assistant

Workstrings International; Midland (TX); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

Matching 401(k) plan

Personal Time Off (PTO)

Company-paid short-term and long-term

Life Insurance

Job summary

Workstrings International in Midland, TX is seeking an organized Administrative Assistant to support the Business Development team. You will coordinate scheduling, prepare presentations, manage inquiries, and handle travel arrangements while maintaining confidential information.

You will track approvals, generate reports, and support billing efficiency and office operations across the Permian region. Strong communication and MS Office skills are essential.

Qualifications

• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong customer service orientation and professional demeanor.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to analyze workflow data and identify opportunities for process improvement.
• Ability to build productive relationships with customers, operators, and internal stakeholders.
• Strong problem-solving and follow-up skills.
• Medical, Dental, and Vision benefits.
• Matching 401(k) Plan.
• Personal Time Off (PTO)
• 100% Company paid Short-term Disability, Long-term Disability, Employee Assistance Plan (EAP), and Basic Life Insurance.

Responsibilities

• Prepare quotes for the BD team when requested.
• Manage and monitor approval workflows within the OpenTicket platform.
• Track outstanding approvals and proactively follow up with customers, operators, and internal stakeholders to obtain timely ticket approvals.
• Identify and escalate aging approvals or billing delays to appropriate management personnel.
• Generate reports and provide updates regarding approval backlogs, aging tickets, and workflow performance metrics.
• Support continuous improvement initiatives aimed at reducing approval cycle times and improving billing efficiency.
• Serve as the primary administrative contact and provide administrative support to multiple business units operating within the Permian region.
• Coordinate office communications, scheduling, meetings, and visitor management.
• Maintain office supplies, equipment, and general office organization.
• Assist with preparing presentations, reports, spreadsheets, correspondence, and business documents.
• Support event planning, customer meetings, employee gatherings, and regional business development activities.
• Manage incoming calls, emails, and inquiries, directing communications to appropriate personnel.
• Assist with travel arrangements, expense reporting, and other administrative functions as needed.
• Maintain confidential business and employee info within the Geo-Market.

Skills

Communication skills

Multitasking

Customer service

Attention to detail

MS Office

Workflow analysis

Relationship building

Problem solving

Tools

Microsoft Office Suite

Job description

Locations

Showing 1 location Midland - 550 W Texas Ave
550 W Texas
Suite 101
Midland, TX 79710, USA

Midland - 550 W Texas Ave
550 W Texas
Suite 101
Midland, TX 79710, USA

Midland - 550 W Texas Ave
550 W Texas
Suite 101
Midland, TX 79710, USA

• On-site
• Travel Required : No
• Administrative
• Full-Time
• Requisition #: ADMIN002923

Description

This position serves as a key support role within the Business Development organization, providing administrative coordination and operational support for business activities in the Midland, Texas region.

Essential Duties include:

• Prepare quotes for the BD team when requested.
• Manage and monitor approval workflows within the OpenTicket platform.
• Track outstanding approvals and proactively follow up with customers, operators, and internal stakeholders to obtain timely ticket approvals.
• Identify and escalation aging approvals or billing delays to appropriate management personnel.
• Generate reports and provide updates regarding approval backlogs, aging tickets, and workflow performance metrics.
• Support continuous improvement initiatives aimed at reducing approval cycle times and improving billing efficiency.
• Serve as the primary administrative contact and provide administrative support to multiple business units operating within the Permian region.
• Coordinate office communications, scheduling, meetings, and visitor management.
• Maintain office supplies, equipment, and general office organization.
• Assist with preparing presentations, reports, spreadsheets, correspondence, and business documents.
• Support event planning, customer meetings, employee gatherings, and regional business development activities.
• Manage incoming calls, emails, and inquiries, directing communications to appropriate personnel.
• Assist with travel arrangements, expense reporting, and other administrative functions as needed.
• Maintain confidential business and employee info within the Geo-Market.

Technical skills required:

• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong customer service orientation and professional demeanor.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.


• Ability to analyze workflow data and identify opportunities for process improvement.
• Ability to build productive relationships with customers, operators, and internal stakeholders.
• Strong problem-solving and follow-up skills.
• Medical, Dental, and Vision
• Matching 401(k) Plan
• Personal Time Off (PTO)
• 100% Company paid Short-term Disability, Long-term Disability, Employee Assistance Plan (EAP), and Basic Life Insurance.

We are an affirmative action and equal opportunity employer that does not discriminate against any job applicant because of race, color, religion, national origin, gender, pregnancy, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

Travel Required

No .

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Experience

Preferred

2-3 years: Fast paced Administrative Assistant

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.