Administrative Assistant - Permian Basin

IFE NDT, LLC; Odessa (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

IFE NDT / Integrity Solutions in Odessa, TX is seeking an Administrative Assistant to support multiple departments, manage a multi-line phone system, greet visitors, and handle clerical tasks. You will perform data entry, prepare correspondence, and assist with asset entry in the designated system.

The role requires a high school diploma or GED, a valid driver’s license, and up to one year of admin experience, with bilingual English/Spanish helpful but not required.

Qualifications

• High School Diploma or GED required.
• Valid driver’s license required.
• 1 year of administrative support and data entry experience preferred.
• Bilingual (English/Spanish) helpful but not required.

Responsibilities

• Answer and transfer incoming calls using a multi-line phone system, starting promptly at 8:00 a.m. and continuing through 5:00 p.m., maintaining professionalism at all times
• Greet and assist visitors in a professional, friendly, and hospitable manner
• Type memos, take notes, prepare correspondence, and assist with asset entry in the designated system
• Perform a variety of clerical and administrative tasks
• Complete daily data entry accurately and efficiently
• Maintain regular communication with the direct supervisor
• Support team members with daily tasks as needed
• Monitor and maintain office supply inventory; anticipate needs, place and expedite orders, and verify deliveries
• Assist the shop, when necessary, by picking up orders or purchasing supplies
• Demonstrate and promote alignment with company core values in daily activities
• Contribute to the overall team effort by completing related tasks and responsibilities

Skills

Strong work ethic

Integrity

Communication skills

Organizational skills

Attention to detail

Problem solving

Time management

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Odessa, United States | Posted on 10/13/2026

IFE NDT / Integrity Solutionsis a trusted provider ofnon-destructive testing and inspection services across the oil and gasindustry. With operations inMidcon,the Permian Basin, and Colorado, we specialize inhigh-pressureflow line recertification, including theteardown, inspection, and rebuild of skids and ironusedin critical service applications.

Our team is committed todelivering safe, accurate, and timely inspections that help our clientsmaintain operational integrity and meet regulatory standards.

Core Values

D-R-I-V-E Dependability;resilience; integrity; vision & ethics

Purpose

The Administrative Assistant isresponsible for managing a multi-line phone system, greeting visitors, handlingclerical and data entry tasks, and supporting overall office operations. Thisrole requires professionalism, attention to detail, and the ability to supportmultiple departments as needed.

Essential Duties andResponsibilities

Duties include, but are notlimited to:

• Answer and transfer incoming calls using a multi-linephone system, starting promptly at 8:00 a.m. and continuing through 5:00p.m., maintaining professionalism at all times
• Greet and assist visitors in a professional,friendly, and hospitable manner
• Type memos, take notes, prepare correspondence, andassist with asset entry in the designated system
• Perform a variety of clerical and administrativetasks
• Complete daily data entry accurately and efficiently
• Maintain regular communication with the directsupervisor
• Support team members with daily tasks as needed
• Monitor and maintain office supply inventory;anticipate needs, place and expedite orders, and verify deliveries
• Assist the shop, when necessary, by picking up ordersor purchasing supplies
• Demonstrate and promote alignment with company corevalues in daily activities
• Contribute to the overall team effort by completingrelated tasks and responsibilities

Qualifications

• High School Diploma or GED required
• Valid driver’s license required
• 1 year of administrative support and data entryexperience preferred
• Bilingual (English/Spanish) is helpful but notrequired

Job Skills and Competencies

• Strong work ethic and high level of integrity
• Excellent communication, organizational, andobservational skills
• Effective problem-solving abilities with soundjudgment
• Ability to manage daily assignments and meetdeadlines independently
• Exceptional attention to detail and accuracy
• Proficient in Microsoft Office (Word, Excel, Outlook,etc.)