Operations Admin Support, Bryan, TX - 1944

Key Energy Services, LLC.; Bryan (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Vision and Dental Insurance

Life Insurance

401(k)

Education assistance

Short-Term Disability

Paid time-off

Job summary

Key Energy Services, LLC. provides operations administrative support for the district, applying knowledge of procedures to processing and coordinating transactions across multiple activities. It enters, validates, compiles and reconciles data across systems, and coordinates AP/AR, revenue, costs, assets, and personnel.

It also handles travel and general office duties. The role requires 3–5 years in administrative coordination, with oil field services experience preferred, strong Excel/Office

Qualifications

• Three to five years of related administrative coordination experience preferred, oil field services experience highly desirable.
• Ability to multi-task and keen attention to detail and accuracy.
• Effective verbal and written communication skills.

Responsibilities

• Provides operations administrative support for the district and coordinates transactions across activities.
• Enters, validates, compiles and reconciles data across multiple systems per procedures.
• Coordinates AP/AR, revenue/costs, assets, personnel, and performs general admin duties.
• Prepares and runs daily, weekly, monthly, quarterly reports and tracks key stats.
• Handles billing and accounts payable, consolidates invoices, and coordinates vendor payments.
• Assists with payroll questions, time off requests and maintains records.

Skills

Administrative coordination

Data entry

Attention to detail

Communication

Bilingual Spanish

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Word

Job description

Job Summary:

Provides operations administrative support for the district. Applies knowledge of operational procedures in processing and coordinating transactions across multiple activities. Enters, validates, compiles and reconciles data across various systems and applications in accordance with established procedures. Coordinates procedures related to AP/AR, revenue/costs, assets, personnel, as well as performs general administrative duties.

Essential Duties and Responsibilities:

• Prepares and runs daily, weekly, monthly, quarterly reports as needed. Enters, extracts, and compiles data using various sources.
• Prepares for and participates in daily review meetings with supervisor and team members. Tracks and inputs key departmental stats on a daily basis into the Daily Schedule Control template.
• Processes billing and accounts payable for the district. Consolidates work tickets, assembles and distributes invoices according to strict timelines. Reconciles receivables against invoicing. Coordinates check requests, GL coding, sets up new vendors.
• Assists with cost-related procedures. Processes purchase orders, prepares Request for Expenditures. Researches POs. Coordinates Out of Town Allowances (OTA) and reconciles against P-cards, receipts and forms. Coordinates inter-company charges.
• Handles routine business office tasks such as filing, answering phones and email, mail, shipping/receiving, running office equipment (copiers, printers, scanners), and ordering office supplies and uniforms for the district. Arranges travel, transportation. Sets up meetings.
• Scans and maintains documents such as Job Safety Analyses (JSA), work tickets, supervisor observation cards, employee records, SOX documentation, etc.
• Assists with processing and maintenance of employee records such as completion of Key Forms, performance appraisals, new hire paperwork and processing. Assists with payroll functions such as bonus calculations and/or input into KeyOps. Researches payroll questions and submits corrections as needed. Coordinates time off/vacation requests.
• Coordinates asset-related procedures. Maintains DOT logs and related driver, mileage, fleet files. Obtains permits for assets. Maintains inventory logs.
• Researches and troubleshoots issues. Interacts with vendors, customers, and field personnel.
• May handle specific reports and data unique to a line of business operating in the district.
• Performs other duties as assigned.

Qualifications:

• Three to five years of related administrative coordination experience preferred, oil field services experience highly desirable.
• Ability to multi-task and keen attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work in a team and fast-paced environment.
• Working knowledge of Microsoft Office including Excel and Word experience preferred; must be able to learn and use these and other system applications in performing the job.
• Excellent customer service skills dealing with internal and external stakeholders.
• Bilingual (Spanish) preferred.

Education Requirements:

• High school diploma or GED equivalent.

Key offers a competitive compensation and benefits package including:

• Medical Insurance
• Vision and Dental Insurance
• Life Insurance
• 401(k)
• Education assistance
• Short-Term Disability
• Paid time-off