Administrative Assistant

WCM White Cap Management LLC; Memphis (TN); On-site; USD 32,000 - 46,000; Full time

Job summary

White Cap is seeking an Office Administrator/Administrative Assistant in Memphis to support timekeeping, invoicing, and customer account setup. You will run reports, code invoices, and maintain AR files, creating manifests for purchases.

The role requires 2-5 years of experience, strong computer skills, and excellent communication and influencing abilities, in a stable, benefits-rich environment with opportunities for growth.

Qualifications

• 2-5 years of experience in similar administrative roles.
• Strong computer skills.
• Strong communication and influencing skills.

Responsibilities

• Track and update time in timekeeping software for associates’ hours, vacation, sick time, and personal days.
• Run daily, weekly, and monthly reports for freight audits, stock receipts, and other reports relevant to the position.
• Set up new job accounts for customers and maintain accounts receivable files.
• Create manifests for customer purchases and prepare and code invoices.
• Match customer pick-up and delivery tickets for accuracy.
• Provide operation support as assigned by the manager.
• Answer multi-line phone and route calls to appropriate personnel.

Skills

Time management

Organizational skills

Communication skills

Tools

Timekeeping software

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment. White Cap is hiring immediately an Office Administrator/Administrative Assistant! Do you want a part in helping to Build America? As the leading North American distributor for professional contractors, the White Cap family of brands supplies of our nation’s largest construction projects, including stadiums, roads, bridges, highways, residential housing and more.

Why a career with White Cap?

• Comprehensive wellness and financial benefits: White Cap offers excellent benefits, including Medical, Dental, Vision, 401(k) with company match, tuition reimbursement, and more!
• Relax and recharge: We offer a generous time off package, including paid maternity, parental leave, sick time, and vacation time.
• Stability: Since 2020, White Cap has doubled in size and continues to grow.
• Unlimited career potential: White Cap is a stable and growing company offering unlimited career potential.
• Love where you work: White Cap has been certified as a Great Place to Work.
• Inclusive culture: Work in a place that values and celebrates who you are.

Roles and Responsibilities

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports that are relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices.
• Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by the manager.
• Answers multi-line phone and routes calls to appropriate personnel.
• Generally has 2-5 years of experience.
• Performs other duties as assigned.

Preferred Qualifications

• Demonstrated ability to plan and organize daily activities.
• Strong computer skills.
• Strong communication and influencing skills.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you. White Cap and its affiliates serve as a one-stop shop, providing concrete accessories and chemicals, tools and equipment, building materials and fasteners, erosion and waterproofing products, and safety products to professional contractors by meeting their distinct and customized supply needs in non‑residential, infrastructure, and residential end markets. White Cap operates approximately 500 branches across North America with more than 11,000 employees supporting approximately 200,000 customers. For more information about White Cap, visit about.whitecap.com.