Administrative Assistant

White Cap Management LLC; Memphis (TN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

White Cap is seeking an Office Administrator/Administrative Assistant to join our Memphis team. You will manage timekeeping records, prepare reports, and support daily financial and customer account workflows to keep operations running smoothly.

Responsibilities include processing invoices, maintaining AR files, and coordinating with customers and internal teams. The ideal candidate will have 2–5 years of relevant experience and strong computer and communication skills in a fast-paced

Qualifications

• 2–5 years of experience in office administration or similar role.
• Experience tracking time using timekeeping software; preparing invoices and reports.

Responsibilities

• Track and update time in timekeeping software for associates’ hours, vacation, sick time, and personal days.
• Run daily, weekly, and monthly reports for freight audits, stock receipts, and related tasks.
• Set up new job accounts for customers and maintain accounts receivable files.
• Create manifests for customer purchases and code invoices.
• Match customer pick-up and delivery tickets for accuracy; provide operational support as assigned.
• Answer multi-line phone calls and route to appropriate personnel.

Skills

Communication skills

Organizational skills

Computer skills

Tools

Microsoft Office

Job description

A position at White Cap isn't your ordinary job. You'll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

White Cap is hiring immediately an Office Administrator/Administrative Assistant!

Do you want a part in helping to Build America? As the leading North American distributor for professional contractors, the White Cap family of brands supplies of our nation's largest construction projects, including stadiums, roads, bridges, highways, residential housing and more. We are hiring immediately for an Office Administrator/Administrative Assistant!

Why a career with White Cap?

• Comprehensive wellness and financial benefits: White Cap offers excellent benefits, including Medical, Dental, Vision, 401(k) with company match, tuition reimbursement, and more!
• Relax and recharge: We offer a generous time off package, including paid maternity, parental leave, sick time, and vacation time.
• Stability: Since 2020, White Cap has doubled in size and continues to grow.
• Unlimited career potential: White Cap is a stable and growing company offering unlimited career potential.
• Love where you work: White Cap has been certified as a Great Place to Work .
• Inclusive culture: Work in a place that values and celebrates who you are.

An Office Administrator/Administrative Assistant at White Cap

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports that are relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by the manager.
• Answers multi-line phone and routes calls to appropriate personnel.

Generally has 2-5 years of experience.

Performs other duties as assigned.

Preferred Qualifications

• Demonstrated ability to plan and organize daily activities.
• Strong computer skills.
• Strong communication and influencing skills.

If you're looking to play a role in building America, consider one of our open opportunities. We can't wait to meet you.