Administrative Assistant

White Cap Supply Holdings, LLC.; Memphis (TN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

White Cap is seeking an Office Administrator/Administrative Assistant to join our team onsite in Memphis. You will manage timekeeping, reports, customer accounts, invoicing, and general office support to keep operations running smoothly. The role requires 2–5 years of related experience and strong computer and communication skills.

We offer comprehensive benefits and an engaging, inclusive work environment. Join a growing leader in construction supply and help build America every day.

Qualifications

• 2–5 years of related office experience.
• Proven ability to plan and organize daily activities.
• Solid computer skills and proficiency with office software.

Responsibilities

• Track and update timekeeping for associates and leave.
• Run daily, weekly, and monthly freight/audit reports.
• Set up new job accounts and maintain AR files.
• Create manifests for customer purchases.
• Prepare and code invoices; match tickets for accuracy.
• Provide operational support as directed by management.
• Answer multi-line phone calls and route to staff.
• Perform other duties as assigned.

Skills

2-5 years experience

Plan and organize daily activities

Strong computer skills

Strong communication and influencing

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

White Cap is hiring immediately an Office Administrator/Administrative Assistant!

Do you want a part in helping to Build America? As the leading North American distributor for professional contractors, the White Cap family of brands supplies of our nation’s largest construction projects, including stadiums, roads, bridges, highways, residential housing and more. We are hiring immediately for an Office Administrator/Administrative Assistant!

Why a career with White Cap?

• Comprehensive wellness and financial benefits: White Cap offers excellent benefits, including Medical, Dental, Vision, 401(k) with company match, tuition reimbursement, and more!

• Relax and recharge: We offer a generous time off package, including paid maternity, parental leave, sick time, and vacation time.

• Stability: Since 2020, White Cap has doubled in size and continues to grow.

• Unlimited career potential: White Cap is a stable and growing company offering unlimited career potential.

• Love where you work: White Cap has been certified as a Great Place to Work.

• Inclusive culture: Work in a place that values and celebrates who you are.

An Office Administrator/Administrative Assistant at White Cap…

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.

• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports that are relevant to the position.

• Sets up new job accounts for customers and maintains accounts receivable files on customers.

• Creates manifests to customer purchases.

• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.

• Provides operation support as assigned by the manager.

• Answers multi-line phone and routes calls to appropriate personnel.

• Generally has 2-5 years of experience.

• Performs other duties as assigned.

Preferred Qualifications

• Demonstrated ability to plan and organize daily activities.

• Strong computer skills.

• Strong communication and influencing skills.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

Functional Area

Administration

Work Type

On-Site

Recruiter

Crangi, Kelli

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and affirm action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.