Administrative Assistant

Choose901; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Concord Academy is seeking a warm, organized Administrative Assistant to be the friendly face of the front office, greeting students, families, and visitors and ensuring smooth daily operations. You will support office, financial tasks, fundraising, and facilities coordination, with responsibilities including processing payments, preparing invoices, and assisting with donor records and event logistics.

A patient, confidential approach and strong communication skills are essential in this school

Qualifications

• High school diploma required.

Responsibilities

• Greet visitors and manage front office operations.
• Support students and coordinate with school leadership on daily needs.
• Respond to inquiries from families and guide them to resources.
• Handle routine financial tasks, including processing payments and preparing invoices.
• Coordinate facilities needs and liaise with vendors and service providers.
• Support fundraising efforts, including donor records, correspondence, and event logistics.

Skills

Customer service

Communication

Organizational skills

Discretion/confidentiality

Microsoft Office

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Student Information System

Job description

Concord Academy, an independent middle and high school serving students with learning differences, is seeking a warm, organized, and detail-oriented Administrative Assistant to join our small, close-knit team. This role is central to daily school operations, serving as a welcoming first point of contact for students, families, and visitors while supporting front office, financial, fundraising, and facilities functions.

What You’ll Do

• Serve as the friendly face and voice of the school, greeting visitors, answering calls, and managing front office operations
• Support students and coordinate with school leadership on day-to-day student needs
• Answer inquiries from current and prospective families, directing them to the right resources
• Handle routine financial tasks, including processing tuition and fee payments and preparing invoices for approval
• Help coordinate facilities needs and serve as a point of contact for vendors and service providers
• Support fundraising efforts, including donor records, correspondence, and event logistics

What We’re Looking For

• High school diploma required; associate’s or bachelor’s degree preferred
• 1-2 years of administrative experience; experience handling payments or basic bookkeeping a plus
• Experience in a school setting or working with students and families preferred
• Comfort learning new software, including student information system, tuition/fee management, along with Microsoft Office
• Strong organizational skills, sound judgment, and excellent communication with a diverse range of people
• A patient, service-oriented approach and the ability to handle confidential information with discretion

About Concord Academy

Founded in 1983 and accredited by SAIS, Concord Academy serves approximately 60-65 neurodiverse students in grades 6-12, supported by a dedicated faculty and staff of 18.