Administrative Assistant

Sylvania; Durand (MI); On-site; USD 36,000 - 52,000; Full time

Job summary

Bertha Neal Elementary is seeking a detail-oriented Administrative Assistant to support daily school operations. This full-time role requires strong communication, organization, and a customer-service mindset to welcome students, parents, and staff.

The successful candidate will manage front desk tasks, maintain records, schedule events, handle mail and supplies, and assist teachers with routine administrative duties in a fast-paced educational environment.

Qualifications

• High school diploma or equivalent; certification in office administration is a plus.
• Experience as administrative assistant, preferably in an educational setting.
• Proficient in Microsoft Office and Google tools; comfortable with technology.
• Excellent verbal and written communication; strong customer service orientation.
• Strong organizational skills and ability to prioritize tasks.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving; able to work independently and in a team.
• Familiarity with school policies is an advantage.
• Flexibility to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Manage front office operations: greet visitors, answer phones, respond to inquiries.
• Maintain student records, attendance logs, and confidential files.
• Schedule appointments, meetings, and school events; coordinate logistics.
• Support teachers and staff with administrative tasks and correspondence.
• Process incoming and outgoing mail; ensure timely distribution.
• Handle inventory management for office supplies and classroom materials; place orders.
• Assist in preparing reports, newsletters, and communications for parents and community.
• Collaborate with school administration to implement policies and procedures.
• Provide support during school events and activities; contribute to a positive culture.
• Perform other duties as assigned by school administration.

Skills

Communication

Organization

Customer service

Teamwork

Adaptability

Confidentiality

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Summary

We are seeking a highly organized and motivated Administrative Assistant to join our team at Bertha Neal Elementary. This full-time position is essential for supporting the daily operations of the school, ensuring a welcoming environment for students, parents, and staff. The ideal candidate will possess strong communication skills, attention to detail, and a commitment to fostering a positive educational experience.

Responsibilities

• Manage front office operations, including greeting visitors, answering phones, and responding to inquiries.
• Maintain accurate student records, attendance logs, and confidential files.
• Assist in scheduling appointments, meetings, and school events, coordinating logistics as needed.
• Support teachers and staff with administrative tasks, such as preparing materials and managing correspondence.
• Process incoming and outgoing mail, ensuring timely distribution to appropriate parties.
• Handle inventory management for office supplies and classroom materials, placing orders as necessary.
• Assist in the preparation of reports, newsletters, and other communications for parents and the community.
• Collaborate with school administration to implement policies and procedures that enhance operational efficiency.
• Provide support during school events and activities, contributing to a positive school culture.
• Perform other duties as assigned by the school administration.

Requirements

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as an administrative assistant or in a similar role, preferably in an educational setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Goggle, and comfortable with technology.
• Excellent verbal and written communication skills, with a strong customer service orientation.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently as well as part of a team.
• Familiarity with school policies and procedures is an advantage.
• Flexibility to adapt to changing priorities and a fast-paced environment.