Administrative Assistant

MN Association of Charter Schools; Minneapolis (MN); On-site; USD 38,000 - 54,000; Full time

Job summary

Spero Academy in Minneapolis, MN is seeking an Administrative Assistant to serve as the welcoming front office presence for students, families and staff. The role supports clerical tasks, communication, and daily operations to ensure a positive school environment.

Requirements include a high school diploma, 2+ years administrative experience, proficiency with Microsoft Office and Google Workspace, and strong communication skills.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Two plus years of administrative or office experience required; experience in an educational setting preferred.
• Proficiency with Microsoft Office Suite, Google Workspace, student information systems (SIS), and standard office equipment.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
• Professional demeanor, discretion, and strong interpersonal skills when working with students, staff, and families.
• Commitment to creating a positive and inclusive school environment.
• Able to maintain a statement of “not disqualified” in a background check.

Responsibilities

• Greet and assist students, families, and visitors; maintain a welcoming and safe front office environment.
• Answer and direct phone calls, emails, and inquiries in a professional and timely manner.
• Support attendance procedures, including receiving absence notifications, contacting families, maintaining accurate records, and generating reports.
• Prepare, distribute, and file documents such as newsletters, memos, forms, and reports.
• Maintain student and staff records in compliance with confidentiality and data privacy requirements.
• Coordinate school calendars, meetings, and events; support logistics such as room reservations, materials, and communication.
• Manage office supplies and equipment; place orders and track inventory.
• Maintain and organize staff work rooms.
• Assist the administration and teachers with clerical tasks (copying, scheduling, communication, etc.).
• Support enrollment and registration processes as directed.
• Support student transportation schedules and arrival/dismissal procedures.
• Support billing and invoicing.
• Support Food & Nutrition as needed.
• Other duties as assigned - Project based.
• Position may require flexibility for occasional evening school events.
• Uphold district and school policies while ensuring a supportive and student-centered environment.

Skills

Administrative experience

Education

High school diploma or equivalent

Tools

MS Office

Google Workspace

SIS

Job description

Job Title : Administrative Assistant
Reports To : Operations Coordinator
Supervises : None
Status : Full-Time, Non-Exempt

Effective for the 2026-2027 School Year

Position Summary: Our mission is to empower academic, social and emotional growth for all in a culturally inclusive and collaborative environment. We prioritize adaptive education and a supportive community to ensure every student feels valued and prepared to reach their full potential.

We are a nonprofit charter school that is devoted to educational programs for students with disabilities that foster a sense of respect, responsibility and community. The Administrative Assistant serves as the first point of contact for students, families, staff, and visitors, providing a welcoming and professional presence in the school office. This role supports the leadership and school staff with clerical, communication, and organizational tasks to ensure smooth daily operations and a positive school environment.

Key Responsibilities

• Greet and assist students, families, and visitors; maintain a welcoming and safe front office environment.
• Answer and direct phone calls, emails, and inquiries in a professional and timely manner.
• Support attendance procedures, including receiving absence notifications, contacting families, maintaining accurate records, and generating reports.
• Prepare, distribute, and file documents such as newsletters, memos, forms, and reports.
• Maintain student and staff records in compliance with confidentiality and data privacy requirements.
• Coordinate school calendars, meetings, and events; support logistics such as room reservations, materials, and communication.
• Manage office supplies and equipment; place orders and track inventory.
• Maintain and organize staff work rooms.
• Assist the administration and teachers with clerical tasks (copying, scheduling, communication, etc.).
• Support enrollment and registration processes as directed.
• Support student transportation schedules and arrival/dismissal procedures.
• Support billing and invoicing.
• Support Food & Nutrition as needed.
• Other duties as assigned - Project based.
• Position may require flexibility for occasional evening school events.
• Uphold district and school policies while ensuring a supportive and student-centered environment.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Two plus years of administrative or office experience required; experience in an educational setting preferred.
• Proficiency with Microsoft Office Suite, Google Workspace, student information systems (SIS), and standard office equipment.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
• Professional demeanor, discretion, and strong interpersonal skills when working with students, staff, and families.
• Commitment to creating a positive and inclusive school environment.
• Able to maintain a statement of “not disqualified” in a background check.
• Ability to work independently.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds or move quickly to contain a student.

Institution Description

We are a tuition-free public charter school with programming designed to meet the individualized needs of students with disabilities. We invite you to explore our website to learn more about how our program may be able to help your student grow academically, emotionally, and socially.

Spero Academy embraces diversity and seeks candidates who will contribute to a climate that supports persons of all identities, abilities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

The more inclusive we are, the better our work will be. Spero Academy will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require accommodation please contact the our Human Resources Specialist at [e-mail]

Learn more about our philosophy, benefits, and team at https://www.spero.academy/. You can also find our district application at https://www.spero.academy/about-us/employment.