Adminstrative Assistant

AppleOne Employment Services; Thousand Oaks (CA); On-site; USD 40,000 - 49,000; Full time

Job summary

AppleOne Employment Services in Thousand Oaks, CA is seeking an Administrative Assistant for a direct hire opportunity. The ideal candidate is organized, adaptable, and service-focused, supporting a busy team of Account Executives with administrative tasks, reporting, payroll processing, and day-to-day office operations.

Candidates typically have 1 to 2 years of administrative experience and a strong attention to detail.

Qualifications

• 1–2 years of administrative experience.
• Organized, adaptable, and service-focused.
• Ability to handle competing priorities in a fast-paced environment.
• Strong communication and attention to detail.

Responsibilities

• Answer phones and provide professional support to clients.
• Run reports and maintain documentation in a proprietary system.
• Assist with payroll processing and administrative tasks.
• Manage shifting priorities to meet deadlines.
• Coordinate communication among Account Executives, employees, clients, and corporate contacts.
• Provide general administrative support to keep the team organized.

Skills

Administrative support

Payroll processing

Report generation

Client communication

Job description

Job Summary

We are seeking an Administrative Assistant for a direct hire opportunity in Thousand Oaks, CA. This role is ideal for an organized, adaptable, and service-focused professional who enjoys supporting a busy team in a fast-paced business services environment. The Administrative Assistant will support a large team of high-performing Account Executives by handling administrative tasks, client and employee interactions, reporting, payroll processing, and day-to-day office support. This is a great opportunity for someone with 1 to 2 years of administrative experience who thrives in a dynamic workplace where priorities can shift quickly. This position offers the chance to join a collaborative, energetic team environment where strong communication, attention to detail, and a positive attitude are valued. The right candidate will enjoy being part of a team that works hard, supports one another, and keeps the workplace engaging and professional.

Key Responsibilities

• Answer phones, respond to inquiries, and provide professional support to internal and external clients.
• Run reports, process documentation, and maintain accurate information in a proprietary system.
• Support payroll processing and assist with administrative tasks related to employee and corporate office interactions.
• Manage shifting priorities throughout the day while meeting deadlines and supporting a fast-paced team.
• Coordinate communication between Account Executives, employees, clients, and corporate contacts.
• Provide general administrative support to help the team stay organized, responsive, and productive.

Compensation and Benefits

• Salary range: $40,000 to $49,000 per year.
• Job type: Direct hire.
• Location: Thousand Oaks, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.