Administrative Assistant

Karns Foods; Mechanicsburg (Cumberland County); On-site; USD 19,320 - 27,517; Full time

Job summary

Karns Foods is hiring an Administrative Assistant to support the Lead Grocery Buyer and manage reception duties at our corporate office in Mechanicsburg. This full-time role involves data entry, contract management, and utilizing software tools for reporting.

The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. A competitive benefits package is offered with starting wages at $17.00/hour commensurate with experience.

Qualifications

• Strong knowledge of Microsoft Office Suite, especially Outlook, Word, and Excel.
• Excellent organizational skills with strong attention to detail.
• Effective verbal and written communication skills.

Responsibilities

• Perform data entry tasks within Microsoft Excel.
• Maintain and organize vendor contracts.
• Support procurement and pricing teams.
• Act as the primary receptionist for the corporate office.

Skills

Microsoft Office Suite

Excel formulas

Organizational skills

Communication skills

Customer service

Business math

Job description

Job Summary

Location: Corporate. Position: Administrative Assistant. Type of Work: Full Time. Department: Corporate.

Karns Foods is seeking a detail-oriented and proactive Administrative Assistant to support our Lead Grocery Buyer while serving as the welcoming face of our corporate office. In this dual role, you will ensure the smooth administrative operation of our buying departments and manage daily receptionist duties for our headquarters. This is a full-time, permanent position based at our corporate office and offers a competitive benefits package. Wages starting at $17.00/hour commensurate with experience.

Key Responsibilities

• Data Administration: Perform regular data entry tasks within Microsoft Excel to support the procurement and pricing team.
• Contract Management: Maintain, organize, and update both electronic and physical copies of vendor contracts.
• Systems Support: Utilize and learn specialized industry platforms, including ECRS, UNFI, and Cognition for reporting and website management.
• Research and Problem Solving: Conduct research and apply problem-solving skills to address administrative or logistical challenges as they arise.
• Communication: Utilize Microsoft Word and Outlook for professional correspondence and document preparation.
• Corporate Reception: Act as the primary receptionist for the corporate office by greeting visitors, directing incoming calls, and managing the front desk environment.

Qualifications and Skills

• Software Proficiency: Strong working knowledge of Microsoft Office Suite, specifically Outlook, Word, and Excel. Advanced Excel capabilities, including writing and managing formulas is preferred.
• Organization: Excellent organizational skills with meticulous attention to detail and the ability to meet deadlines.
• Communication: Strong verbal and written communication skills for effective stakeholder engagement.
• Interpersonal Skills: Outstanding customer service abilities and a proven track record of collaborating effectively with colleagues, which is essential for both team support and front desk reception.
• Professionalism: Ability to manage multiple tasks and priorities in a corporate office environment.
• Technical Familiarity & Business Math: Preferred: Prior experience reviewing vendor invoices, and an understanding of basic business math, including net costs and gross margin formulas.

Equal Opportunity Employer

Karns Foods is an Equal Opportunity Employer dedicated to a policy of nondiscrimination in employment upon any basis including race, color, creed, religion, age, sex, national origin, the presence of any non-job-related medical condition or handicap.