Administrative Assistant

Hired by Matrix, Inc

Harrisburg (Dauphin County)

On-site

USD 28,240

Part time

14 days+

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Job summary

A leading food and beverage company is seeking an Administrative Assistant in Harrisburg, PA. Applicants should have 2+ years of administrative support experience and be proficient in Microsoft Office and SAP. Responsibilities include resolving customer billing disputes, ensuring timely invoice payments, and maintaining supplies inventory. This entry-level role offers a contract position on-site with a pay range of $20.50/hr.

Qualifications

2+ years of experience in Administrative Support.
Outstanding organizational and follow-up skills.
High proficiency using Apple products and systems.

Responsibilities

Research and resolve customer billing disputes using SAP.
Ensure timely payment of vendor invoices.
Create/Process Purchase Order Requisitions.
Maintain appropriate inventory levels for supplies.
Settlement of driver routes in SAP.

Skills

Administrative Support experience

Microsoft Outlook

Microsoft Word

Microsoft Excel

SAP knowledge

Problem-solving skills

Excellent communication skills

Organizational skills

Creative thinking

Flexibility in schedule

Tools

SAP

Adobe Acrobat

Apple products

Job description

Be among the first 25 applicants to secure this role and receive AI‑powered advice on your application.

This opportunity is offered by Hired by Matrix, Inc. Your actual pay will be based on your skills and experience – discuss compensation details with your recruiter.

Base pay range

$20.50/hr – $20.50/hr

At a Glance

Are you ready to build your career by joining an international food and beverage company? We are hiring an Administrative Assistant.

Position Type

Contract
On‑Site

Qualifications

2+ years’ experience in Administrative Support
Detailed knowledge and experience of Microsoft Outlook, Word, Excel
Knowledge of SAP software preferred
Ability to become proficient in multiple IT applications
Experience prioritizing work and multi‑tasking – strong sense of urgency
Outstanding organizational and follow‑up skills; discretion with sensitive information
Excellent written and verbal communication skills
Creative thinking and problem‑solving skills
Flexibility to adapt schedule (e.g., early mornings, after‑hours)
High proficiency using Apple products and systems, including iPad, iPhone, mobile applications, and iOS; Adobe Acrobat proficiency a must

Responsibilities

Research and resolve customer billing disputes using the SAP system
Ensure vendor invoices are paid timely, accurately and with proper approvals utilizing SAP, P‑Card or Amex
Create/Process Purchase Order Requisitions via SAP/MyBuy system
Inventory building supplies (office supplies, breakroom supplies, maintenance supplies) to maintain appropriate inventory levels
Settlement of driver routes in SAP settlement system, including processing customer payments collected by driver, depositing customer payments through banking system, reconciling end‑of‑day balances and reporting all settlement processes
Maintain coupon process according to Control guidelines
Process and schedule donations for location
Order and track uniforms for all frontline employees
Order new iPhone/iPad and send equipment out for repairs
Process customer scheduling inquiries using direct respond and recover (R&R) in a timely manner
Assist with onboarding tasks for new hire frontline employees
Monitor email and phone calls; proactively respond to and coordinate issues when possible
Organize and maintain department files, both electronic and hard copy
Daily interaction with all Functional Teams
All other common administrative duties
Maintain high level of integrity and professionalism in handling confidential material daily
Work proficiently and calmly under pressure situations
Work on special projects as assigned